Administrative Assistant II

PREFERRED QUALIFICATIONS: " Two to four years experience directly related to contract administration, preferably within the bio-tech/ healthcare industry. " Interface and collaborate with contract administrators, pricing analysts, pricing coordinators, account executives, regional directors, fulfillment group.

RESPONSIBILITIES:
" Review and process sales contracts and amendments
" Responsible for checking and analyzing contracts are legible, clean,
complete and are aligned with approvals
" Responsible for routing contracts for signature based on pre-determined
signature authority tiers
" Responsible for reviewing, summarizing and logging contract information
into company s CRM system
" Save, organize and maintain accurate files, notes and data in electronic files
and trackers
" Perform CRM and log maintenance on an ongoing basis to insure accurate
reporting
" Utilize data from the company s CRM system to generate reports, analyze
data, and track contracting statuses
" Support internal auditing and monitoring efforts
" Analyze contract and pricing discrepancies and correct, resolve and
document findings
" Research equipment shipments, price loads, contract renewals and perform
appropriate tasks related to such research
" Respond to requests for end-user pricing eligibility and contract eligibility
" Interface and collaborate with contract administrators, pricing analysts,
pricing coordinators, account executives, regional directors, fulfillment group
and distributors to establish working relationships, assure proper end-user
pricing and contract effective dates are loaded
" Participate in and prepare for contracting & pricing policy meetings
" Develop and continuously update departmental SOPs (Standard Operating
Procedures)
" Demonstrate understanding of the business structure, processes and policies
" Perform closing activities as needed
" Meet deadlines and update clients with status
" Responsible for exhibiting professional behavior with both internal/external
business associates that reflects positively on the company and is consistent
with the company s policies and practices.
" Perform other duties & projects as assigned.
" Understands and is aware of the quality consequences which may occur from
the improper performance of their specific job.
MINIMUM QUALIFICATIONS | EDUCATION/EXPERIENCE:
" Requires a bachelor s degree in a business-related discipline.
" Minimum intermediate Word and Excel experience a must.
" Minimum of 1 year relevant experience in commercial sales contracting and
pricing.
PREFERRED QUALIFICATIONS:
" Two to four years experience directly related to contract administration,
preferably within the bio-tech/ healthcare industry.
" Demonstrated ability to effectively and constructively communicate across
departmental disciplines while pursuing contract department goals.
" Must have good communication & organizational skills
" Must have customer service attitude & good computer skills (Microsoft
Word, Excel, Outlook, etc.)
" Self-starter and a multi-tasker
" Ability to work in a high volume, dynamic team environment
" Previous CRM or database experience preferred
" Previous healthcare, biotech or sales industry experience preferred
COMPETENCIES:
" Self-motivated
" Out of the box thinker
" Positive attitude
" Passion for quality and delivery excellence
" Dependable & reliable

EEO:

Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.