Administrative Assistant II, Department of Sociology, Anthropology & Criminal Justice (Contractual) -Part Time

Job Description - Administrative Assistant II, Department of Sociology, Anthropology & Criminal Justice (Contractual) -Part Time (260000QM)

Job Description

Administrative Assistant II, Department of Sociology, Anthropology & Criminal Justice (Contractual) -Part Time - (260000QM)

Job Summary

Towson University (TU) has earned distinction as both a top-100 public university and one of the nation''s great colleges to work for. Located north of Baltimore, TU currently enrolls over 20,000 students and is the second-largest university in the prestigious University System of Maryland. Towson University fosters a climate that is grounded in respect to cultivate the intellectual and personal growth of the entire university community.

The Administrative Assistant II will provide administrative and financial support for the Baltimore Community Archaeology Lab (BCAL), with primary responsibility for facilitating the day-to-day financial administration of the Lab's research, cultural resource management, educational, and community-engaged projects. Working under the general supervision of the BCAL Director, the position facilitates project expense management, purchasing and work orders, invoicing, financial documentation, records management, and routine office communications.

The Administrative Assistant II works closely with the BCAL Director to maintain appropriate financial controls and accurate records for individual projects and coordinates with the College of Liberal Arts (CLA) Office of the Dean and other Towson University administrative units to ensure that BCAL financial and administrative activities are completed in accordance with university policies and procedures.

This position serves a key role in supporting BCAL's growing portfolio of externally funded research, contractual archaeology, public programming, and educational initiatives. The position also provides general administrative support necessary for the daily operation of the Lab.

Responsibilities and Duties

Financial and Project Administration:

• Facilitates the processing and tracking of project expenditures, purchases, reimbursements, work orders, invoices, and other financial transactions associated with BCAL projects.
• Maintains organized financial records for individual research, contractual, grant-funded, and community-engaged projects.
• Works with the BCAL Director to track project expenditures against approved budgets and maintain appropriate financial controls for individual projects.
• Reviews financial and administrative documentation for completeness and accuracy prior to submission and follows up as necessary to resolve routine discrepancies or obtain missing information.
• Assists with preparation and processing of invoices for externally funded and contractual projects and maintains records of invoices, payments, expenditures, and outstanding financial actions.
• Coordinates with the CLA Office of the Dean and appropriate University administrative offices regarding purchasing, accounts payable, invoicing, reimbursements, work orders, and related financial processes.
• Compiles financial information and prepares routine project expenditure summaries and other administrative reports for the BCAL Director.
• Maintains documentation necessary to support project closeout, financial reporting, audits, and other institutional or sponsor requirements.

Administrative and Records Support:

• Establishes, organizes, and maintains electronic and paper administrative records for BCAL projects, including financial documentation, contracts, correspondence, work orders, invoices, and related materials.
• Develops and maintains administrative tracking systems for financial transactions, project documentation, deadlines, and other recurring BCAL business processes.
• Prepares, formats, proofreads, copies, scans, files, and distributes correspondence, forms, reports, and other administrative materials.
• Assists the Director with gathering and organizing administrative and financial documentation needed for grants, contracts, project reports, and institutional reporting.
• Provides routine administrative support for BCAL meetings, programs, projects, and other activities as assigned.

Office Communications and General Support:

• Manages daily telephone communications for BCAL, including receiving incoming calls, responding to routine inquiries, taking, and relaying messages, and directing inquiries to appropriate BCAL or University personnel.
• Serves as an administrative point of contact for routine inquiries from university offices, project partners, vendors, clients, students, and members of the public.
• Maintains effective working relationships with BCAL staff, faculty, students, the CLA Office of the Dean, University administrative offices, vendors, clients, and external project partners.
• Performs other related duties as assigned by the BCAL Director.

The working hours for this position are 20 hours per week, offering flexible hours between Monday-Friday 9am-4pm.

Qualifications and Skills

Required Qualifications:

• High School Diploma or GED

• Three years of experience providing administrative support.

General knowledge of and skill in the practical application of generally accepted office practices and procedures. Ability to communicate effectively both orally and in writing. Ability to proofread and edit written documents. Skill in various computer software packages, such as word processing, spreadsheets, database and presentation programs, Internet, email, and calendaring software. Ability to understand and follow oral and written instructions. Ability to interact effectively with internal and external parties in a courteous and efficient manner. Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions.

Except for qualifications established by law, additional related experience and formal education in which one has gained the knowledge, skills, and abilities required for full performance of the work of the job class may be substituted for the education or experience requirement on a year-for-year basis with 30 college credits being equivalent to one year of experience.

Preferred Qualifications:

• Experience providing administrative or financial support in a university, research, nonprofit, consulting, or project-based environment.

• Experience with purchasing, accounts payable, invoicing, expense reconciliation, work orders, or project budget tracking.

• Experience using financial management, procurement, or enterprise administrative systems.

• Demonstrated ability to maintain records and track financial activity across multiple concurrent projects.

Salary and Benefits

$22.41 per hour and a contract offers annual leave, holidays, sick days. Contractual employees scheduled to work 30 or more hours per week may be eligible for subsidized health benefits coverage. The position is contingent on funds being available at time of hire. To learn more about our benefits, click here. TU also offers a variety of great perks and discounts, which can be found here.

For consideration, please submit a cover letter and resume with your online application. This position will be open for a minimum of 14 days.

Organization

: Academic Affairs Division

Primary Location

: Main Campus

Job Posting

: Oct 15, 2026