The San Mateo County Sheriff’s Office is seeking qualified candidates for the position of Administrative Assistant I.
The San Mateo County Sheriff’s Office is seeking a highly motivated and detail-oriented professional for the position of Administrative Assistant I to support the Department’s centralized procurement and contract administration function. Under the direction of the Administrative Services Manager, the Administrative Assistant will provide administrative, clerical, and operational support for the development, processing, execution, monitoring, and maintenance of contracts, purchase orders, solicitations, and related procurement documents.
The ideal candidate for this position will have:
- Proficiency with desktop systems, database management, and the Microsoft Office Suite, particularly Word and Excel.
- Knowledge of County and Sheriff's Office Procurement policies and procedures, including Administrative Memoranda B-1.
- Proven organizational and time management skills and the ability to meet deadlines and handle time-sensitive matters.
- Strong attention to detail.
- Excellent written and oral communication skills.
- Experience in public-sector procurement, contract administration, and regulatory compliance.
- Experience in interpreting policies, procedures, and regulations and communicating requirements clearly to staff, management, vendors, contractors, and external agencies.
- Ability to build and maintain productive working relationships with both internal staff as well as external vendors, governmental agencies, and other stakeholders involved in procurement and contract administration activities.
- Experience with OpenGov contract management system.
- Experience with One Finance and Accounting Software (OFAS) system.
- Experience with Service Now platform.
NOTE:
The eligible list established from this recruitment may be used to fill future vacancies within the Sheriff’s Office.