Administrative Assistant I

Posting Details

Posting Details

Logo Institution Dakota State University Working Title Administrative Assistant I Posting Number CSA02686P Department DSU-Research & Economic Development Physical Location of Position (City) Madison Posting Text

Dakota State University is seeking a highly organized and detail-oriented Administrative Assistant I to provide day-to-day administrative and operational support for the DigForCE, SecureSD, and Project Boundary Fence programs. This position plays a critical role in supporting program leadership, coordinating documentation and approvals, tracking program activities, and ensuring accurate and timely communication across multiple stakeholders.

Note: This position is externally funded and is subject to continual funding.

Key Responsibilities

• Provide day-to-day administrative and operational support for the DigForCE, SecureSD, and Project Boundary Fence programs and directors.
• Process travel requests and coordinate scheduling, meetings, and logistics across multiple internal and external stakeholders.
• Serve as the primary coordinator for document routing and approvals, including preparing, managing, and tracking materials through DocuSign and other electronic signature platforms.
• Track project status and maintain accurate documentation, including email confirmations, agreements, MOUs, quotes, work orders, invoices, and payment records.
• Monitor contracts, invoices, and program documentation with a high level of accuracy and attention to detail.
• Maintain up-to-date records within program management and tracking systems to support workflows, timelines, and deliverables.
• Communicate effectively with internal teams, vendors, and local government entities to support program operations.
• Manage data and reporting using Microsoft Office tools and the MS Model Driven Power App system.
• Assist with the development, tracking, and reporting of key performance indicators (KPIs) to support program performance, accountability, and overall effectiveness.
• Support problem-solving and process improvement efforts related to administrative coordination and documentation management.

Knowledge, Skills, and Abilities

• Strong organizational and project coordination skills, with the ability to manage multiple priorities and deadlines simultaneously.
• High level of attention to detail.
• Effective written and verbal communication skills, with the ability to work collaboratively across multiple stakeholders.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Strong problem-solving skills and the ability to work independently while effectively supporting a team environment.
• Ability to maintain confidentiality and handle sensitive information with discretion and professionalism.
• Experience working with IT, cybersecurity, or technical teams is beneficial but not required.
• Must be authorized to work in the U.S. Sponsorship is not available for this position.

Benefits:

• Flexible benefits package - health, dental, vision, life insurance, short-term disability, hospital indemnity insurance, flexible spending account, health savings account, health reimbursement account.
• South Dakota Retirement System. Employees receive 6% fully matched contributions from SDRS and are vested after three years of service.
• Paid time off - full time 12-month employees earn 15 days per year of annual leave and 14 days of sick leave per year. In addition, employees receive 11 federal paid holidays.
• Reduced tuition for education.
• Professional liability
• Paid family leave

How to Apply:

DSU accepts applications through an on-line employment site. To apply, visit https://yourfuture.sdbor.edu. Please submit a cover letter, resume and a list of at least three references.

For questions concerning the position, contact Alicia Entringer at Alicia.entringer@dsu.edu.

Applications will begin to be reviewed immediately and continue until the position is filled.

Posting Date 05/06/2026 Closing Date Open Until Filled Yes First Consideration Date Advertised Salary CSA Pay Grade G: Starting at $20.89/hour Duration of the Term 12 months If Other, describe duration Position will end when the grant expires. Appointment Percent 100 Work Hours

8 hours daily. Flexible times based on DSU Summer hours etc.

Typical Hours Worked Per Week Appointment Type Regular Scope of Search External (includes Internal) If internal, define scope of search This position requires Travel, Overnight stays If other, please indicate Department Description and Cultural Expectations

In addition to the exciting professional opportunities at Dakota State University, employees will have the privilege of enjoying the benefits of Madison, South Dakota. Nestled in the heart of the state, Madison offers a unique blend of small-town charm and modern amenities, creating an ideal environment for work-life balance.

The city boasts a range of recreational activities, from picturesque parks to outdoor events, fostering a sense of community engagement and well-being. Madison's scenic landscapes and proximity to nearby lakes provide ample opportunities for outdoor enthusiasts, whether it be fishing, hiking, or simply enjoying the beauty of the great outdoors.

Madison's location within South Dakota provides easy access to larger cities, cultural events, and regional attractions. Madison is only a short 50 minute drive from South Dakota's largest city, Sioux Falls.

Equal Employment Opportunity Statement

DSU is an equal opportunity employer. All qualified applicants will receive consideration without regard to, and DSU prohibits unlawful discrimination of all legally protected classes in the offering of all educational programs and employment. Arrangements for accommodations required by disabilities can be made by emailing DSU-HumanResources@dsu.edu.

E-Verify, EOE.

Contact Information

Working Conditions

Cognitive Requirements

Please check the appropriate response that describe the cognitive requirements for this position. Analyzing, Comprehend, Frequent Change, Intense Customer Interaction, Logic, Memory, Multiple Priorities, Multiple Stimuli, Pace-fast, Reading, Reasoning, Verbal Communication, Written Communication

Protective Clothing/Equipment

Please check the appropriate response for this position's use of the following protective clothing or equipment. If other protection is used please identify

Physical Requirements

Please designate the physical requirements of this position Bending, Stooping, Twisting, Fine Finger Manipulation (keyboarding, pipefitting, bench work, etc), Sitting for sustained periods of time Describe any of the conditions selected

Sensory Requirements

Please check the appropriate response that describe the sensory requirements for this position. Hearing, Speaking, Vision (With and without corrective lenses)

Working Conditions & Exposures

Working Conditions or Exposures (or potential exposures) that this position may encounter during the course of the work day. Please describe, in more detail, any of the conditions checked above

Working Environment

Check the appropriate box(es) that best describes the environment in which the primary function of the position is performed. Office Environment If you have indicated Other Environment, if work tasks involve one or more of the above, or if further explanation is necessary, please use the space provided.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• How did you hear about this employment opportunity?
• Public Job Posting
• Internal Job Posting
• Agency Referral
• Advertisement/Publication
• Personal Referral
• Website
• Other

Documents Needed to Apply

Required Documents

• Resume
• Cover Letter
• Reference List

Optional Documents

• Other