The Administrative Assistant I provides general administrative, clerical, and customer service support to the Human Resources and Payroll offices. The position serves as a primary point of contact for employees, applicants, visitors, and others interacting with the Executive Suite and supports the daily operations of HR and Payroll through scheduling, correspondence, records management, document processing, onboarding support, and other administrative functions. The position requires strong organizational skills, attention to detail, professionalism, discretion, and the ability to manage multiple priorities in a busy office environment.
Essential Duties and Responsibilities
- Welcomes and assists visitors to the Executive Suite; answers, screens, and directs telephone calls; monitors and responds to or routes shared inbox inquiries; provides routine information and directs questions to the appropriate HR or Payroll staff.
- Provides general clerical and administrative support to Human Resources and Payroll staff, including correspondence, scheduling, document preparation, data entry, filing, scanning, CORI/ SORI and I9 processing, and other office functions.
- Provides administrative support for recruitment and hiring activities, including scheduling interviews, coordinating interview logistics, preparing materials, communicating with candidates, and assisting with new-hire paperwork, onboarding, and system setup.
- Updates and maintains electronic and paper records and documentation in accordance with established procedures and applicable confidentiality requirements.
- Provides routine administrative and clerical support for Payroll processes including the part time contract processing, and student worker contracts, including processing forms and documentation, assisting document tracking.
- Assists with HR and Payroll projects, programs, communications, events, and other administrative initiatives; provides coverage and support during periods of high volume or staff absence.
- Performs other related duties and responsibilities as assigned.