Administrative Assistant I - Environmental Health Services (County Promotional Only)

Administrative Assistant I - Environmental Health Services (County Promotional Only)

Salary

$7,021.73 - $8,777.60 Monthly

Location

San Mateo, CA

Job Type

Regular

Job Number

E029BV

Department

Environmental Health Services

Division

Environmental Health Services

Opening Date

08/27/2026

Closing Date

9/10/2026 11:59 PM Pacific

Bargaining Unit

35

• Description
• Benefits
• Questions

Description

San Mateo County Health is seeking a well-qualified individual for the position of Administrative Assistant I. The current vacancy is a regular, full-time position with the Environmental Health Services Division (EHS). This position is currently located in San Mateo, CA.

Primary responsibilities will include:

• Organize invoices, gather and import supporting documentation, and route for approvals through COUPA and prepare any emails for subsequent approval of journal entry (JE).
• Create and update PEIDs (vendors); serve as Contract Release /Purchasing Order creator for one-time invoices; process encumbrances for Health/County vendors.
• Run COGNOS reports and update internal documents for budget monitoring; prepare payroll batches and monthly accruals for internal approval and processing; provide backup support for fiscal credit memos of accounts receivable.
• Provide administrative support for contracts under $100,000-$200,000, as applicable.
• Maintain Teams/SharePoint resources; serve as Simple In/Out coordinator; act as Toshiba point of contact for copiers, scanners, and printers; provide backup support for in office administrative -related issues including phone support as needed.
• Maintain office supply inventory and tracking; place Amazon and Office Depot orders, including ergonomic equipment; order business cards.
• Provide support to the management analyst as needed.
• Address non-staff office issues, including facility needs; conduct backflow and sticker audits; complete daily conference room checks.
• Track EHS Administrative meeting attendance and ensure completion is entered into Learning Management System.

Ideal candidate will possess:

• Experience reviewing invoices for completeness and initial coding.
• Experience in using applications such as COUPA and OFAS.
• Demonstrated ability to remain organized and prioritize several tasks at once.
• Ability to listen, summarize, and ask for clarification initially of assigned tasks.
• Demonstrated skill and understanding with learning new online workflow-based systems.
• Ability to work independently.
• Excellent verbal and written communication skills.
• Demonstrated ability to establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Qualifications

County Status:

Only current County of San Mateo or County of San Mateo Superior Court of California employees with at least six months (1040 hours) of continuous service in a classified, regular, probationary, extra-help/limited term positions prior to the final filing date may apply.

Knowledge of:

• Working knowledge of sub-professional accounting, bookkeeping and fiscal procedures.
• Modern office methods and equipment.

Skill/Ability to:

• Learn quickly the general scope of each of the programs in the department.
• Good judgment.
• Get along well with others.
• Plan, organize, and timely complete the work assigned.
• Work well without close supervision.

Education and Experience:

Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:

• Graduation from an accredited college or university, with a degree in Public Administration, Accounting, Political Science, Business Administration or related field OR
• Four years of responsible administrative or supervisory clerical experience which has included bookkeeping or sub-professional accounting duties.

Application/Examination

County Promotional. Only current County of San Mateo or County of San Mateo Superior Court of California employees with at least six months (1040 hours) of continuous service in a classified, regular, probationary, extra-help/limited term positions prior to the final filing date may apply.

The examination process will consist of an application screening (weight: pass/fail) based on the candidates application and responses to the supplemental questions. Candidates who pass the application screening will be invited to a panel interview (weight: 100%). Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations or further evaluation of work experience may be conducted to group applicants by level of qualification. All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination. All examinations will be given in San Mateo County, California and applicants must participate at their own expense.

IMPORTANT: Applications for this position will only be accepted online. If you are currently on the Countys website, you may click the "Apply" button. If you are not on the Countys website, please go to http://jobs.smcgov.org/ to apply. Responses to the supplemental questions must be submitted in addition to our regular employment application form. A resume will not be accepted as a substitute for the required employment application and supplemental questionnaire. Online applications must be received by the Human Resources Department before midnight on the final filing date.

TENTATIVE RECRUITMENT SCHEDULE

Final Filing Date: Thursday, September 10, 2026, by 11:59 PM PST

Application Screening: Week of September 14, 2026

Civil Service Panel Interviews: Week of September 28, 2026

About the County

San Mateo County is centrally located between San Francisco, San Jose, and the East Bay. With over 750,000 residents, San Mateo is one of the largest and most diverse counties in California and serves a multitude of culturally, ethnically, and linguistically diverse communities.

The County of San Mateo, as an employer, is committed to advancing equity to ensure that all employees are welcomed in a safe and inclusive environment. The County seeks to hire, support, and retain employees who reflect our diverse community. We encourage applicants with diverse backgrounds and lived experiences to apply. Eighty percent of employees surveyed stated that they would recommend the County as a great place to work.

The County of San Mateo is an equal opportunity employer committed to fostering diversity, equity, and inclusion at all levels.

Analyst: Debbie Kong (08272026) (Administrative Assistant I - E029)

We invite you to explore our Benefits-at-a-Glance page for a snapshot of the comprehensive and competitive benefits available to eligible employees of the County of San Mateo. From health and wellness to financial security, our benefits are designed to support you at every stage of your career. (Please note that benefits are subject to change.)

In addition to core benefits, the County is proud to offer a variety of wellness and professional development programs to help you grow both personally and professionally. Most of these enriching opportunities are available during work hours and come at no cost to you.

As a County employee, you'll also be covered by the federal Social Security system, earning valuable retirement benefits based on your salary and years of service.

01

IMPORTANT: Applicants for this position are required to submit responses to the following supplemental questions. Your responses will give us additional information about your background and experience related to this position and will be used in the selection process. Be concise and specific. Neatness, clarity of expression, grammar, spelling and ability to follow instructions will be considered in the evaluation process. A resume will not be accepted as a substitute for your responses to these questions.

• I have read and understand these instructions.

02

This is a County Promotional Only recruitment. Only current County of San Mateo and County of San Mateo Superior Court of California employees with at least six months (1040 hours) of continuous service in a classified regular, probationary, extra-help/limited term position prior to the final filing date may apply. Do you meet this requirement? (A "No" answer will disqualify you from this recruitment.)

• Yes
• No

03

Describe your understanding of and qualifications for this position. Include your title, responsibilities and length of time in position.

04

Describe in detail your experience with standard office activities including documentation, inventorying, and ordering.

05

Describe your experience remaining organized and prioritizing several tasks at once. Be specific.

06

How did you learn about this position?

• County of San Mateo Website
• County of San Mateo Job Interest Card Notification
• County Hosted Virtual Event
• County Hosted Job Fair
• CalOpps.org
• Civic Match
• College/University Career Center
• Community-based Organization Posting
• Facebook/Instagram
• Friend or Relative
• GovernmentJobs.com
• Indeed
• Job Fair
• LinkedIn
• Professional Publication/Website (Please specify in next question)
• X (formerly called Twitter)
• Zip Recruiter
• Other (Please specify in next question)

07

If you answered, "Professional Publication/Website" or "Other" to the above question, please indicate below how you learned about this position. Your response to this question will help us in better marketing County jobs. Type NA if not applicable.

Required Question

Employer County of San Mateo

Address County of San Mateo Human Resources Department

500 County Center, 4th Floor

Redwood City, California, 94063-1663

Phone (650) 363-4343

Website https://jobs.smcgov.org