Administrative Assistant I - Design Department

Position Information

Position Information (Default Section)

Job Title Administrative Assistant I - Design Department Location Main Campus - Dayton, OH Job Number 05501 Department Design Job Category Support Job Type Full-Time Status Regular Job Open Date 06/30/2026 Resume Review Date 07/15/2026 Closing Date 07/14/2026 Open Until Filled No Position Summary

The Sinclair Administrative Assistant I - Design Department is responsible for providing a high quality level of administrative support to the chairperson, full-time and part-time faculty, in a manner that enables the department to function efficiently and professionally. This position will provide excellent customer service to current, future and past students as well as other internal and external customers for the departments, division, and the College.

The potential minimum compensation for this position begins at $35,194.00 and is commensurate with education and experience.

Why work for Sinclair College?

The following are some of the benefits that full-time support staff with Sinclair College receive:

• Tuition waiver for employee and dependents for all Sinclair courses and programs
• Support for continued professional development, including tuition reimbursement for other universities and colleges
• OPERS pension participation, with 14% employer contribution
• 4+ weeks of personal and vacation leave, 3+ weeks of sick leave annually
• 14 days of annually observed company holidays
• Expansive and competitive insurance programs, including an HSA with annual employer contribution available
• High quality programs and events for work-life balance
• SCC has the right to revise this position description at any time. This position description does not represent in any way a contract of employment.

Principal Accountabilities

Communication

• Greet students, visitors, faculty and staff in a professional manner, answer questions, problem solve where applicable, and refer appropriately
• Answer incoming phone calls efficiently and professionally from students, faculty and staff, and other internal and external customers
• Communicate appropriately to email inquiries and communications
• Schedule appointments for students and visitors to meet with department chairs, program directors, and full-time faculty

Administrative/Clerical

• Monitor and maintain inventory of office and classroom supplies for department; order, process, receive supplies
• Initiate appointment requests for meetings; coordinate booking meeting room and food requisition processes where applicable
• Process incoming and outgoing mail correspondence
• Order duplication, receive duplicated materials and distribute appropriately
• Supervise student employees
• Assist with coordinating special events and applicable publications

Information Technology

• Create, collect and maintain required departmental data
• Review and maintain identified departmental website
• Process textbook requests, purchase card orders and helpdesk requests
• Update and monitor course assignment and payload information in Colleague

Requirements

• Minimum of a high school diploma or equivalent required; associate's degree in related field preferred
• Minimum of two (2) years of office experience required
• Proficiency in Microsoft Office (Word, Excel, Outlook, etc.) with ability to use/learn other applicable software systems used by the College required
• Ability to work on multiple tasks simultaneously while providing great attention to detail and meeting all prescribed deadlines required
• Professional communication skills to include but not limited to oral and written required
• High level customer service skills to serve the college and community required
• Knowledge of program curriculum and admission requirements preferred
• Ability to work as part of a team with the initiative and ability to work independently if necessary required

Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Do you have a minimum of a high school diploma or equivalent?

• Yes

• No

• • Do you have a minimum of 2 years' relevant work experience?

• Yes

• No

Applicant Documents

Required Documents

• Resume
• Cover Letter

Optional Documents

• Other