Administrative Assistant - Human Resources

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Job Details Administrative Assistant - Human Resources

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DUTIES

POSITION SUMMARY Provides confidential administrative and operational support to the Human Resources Department. Assists with personnel records, onboarding, compliance, tracking, reporting, and department communications while ensuring accuracy, organization, and strict confidentiality.

DUTIES AND RESPONSIBILITIES

Confidential Records & Personnel Support

• Maintain and organize confidential employee records and personnel files.
• Track licensure, evaluations, leave records, and mandated trainings.
• Process onboarding documentation, background checks, and employment verifications.

Human Resources Operations

• Support onboarding and offboarding processes.
• Assist with benefits, leave, and compliance documentation.
• Process employment actions (resignations, retirements, status changes).

Administrative Support

• Manage calendars, meetings, interviews, and correspondence.
• Prepare reports, letters, agendas, and presentations.
• Serve as a primary contact for HR inquiries.

Meetings & Communication

• Schedule meetings and prepare materials.
• Record minutes and track follow-up items.
• Draft and distribute HR communications.

Data & Reporting

• Maintain HR databases and spreadsheets.
• Assist with reports for district leadership, Board, and compliance requirements.

Customer Service

• Provide professional support to staff, applicants, and visitors.
• Assist with HR systems and procedural guidance.

OTHER DUTIES

• Assist with special projects and department initiatives.
• Perform other duties as assigned by the Director of Human Resources.

Qualifications

• Bachelors Degree required; HR, Business, or related field preferred.
• Minimum five (5) years of administrative or office support experience; HR or school district experience preferred.
• Proficiency in Microsoft Office and Google Workspace.
• Strong organizational, communication, and customer service skills.
• Ability to manage confidential information with discretion.
• Ability to work independently, prioritize tasks, and meet deadlines.
• Experience with Human Resource Information Systems (HRIS) or district systems preferred.
• Valid drivers license.

Salary & Benefits

• Reports To: Director of Human Resources
• Evaluation: Director of Human Resources
• Work Day: 8:00 AM - 4:00 PM
• Work Year: 12 Months (260 Workdays)
• Salary: $55,000

How to Apply Complete the application on our district website (www.sd149.org) using AppliTrack. Contact Dr. LaTonya Applewhite, Director of Human Resources, with questions at applewhitelsd149.org.

Link to District Third Party Online Application Web Pagehttps://www.applitrack.com/doltononlineapp

Email Address applewhitelsd149.org

School District Dolton SD 149

Position Websitehttps://www.applitrack.com/doltononlineapp/default.aspx

Category Secretarial / Clerical

ILearn Link ILearn

Report Card Link District Report Card

Job Posting Date 3/13/2026

Start Date 4/12/2026

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Job Details

District Name: Dolton SD 149 Building Name: District Office Address: 292 Torrence Ave, Calumet City, IL 60409 Phone: 708-868-7878 Fax: 708-868-9412

IASA Region: Cook South County: Cook South County Employment Type: Full-time permanent Job Category: Clerical Grade Level: Unit District

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