Overview:
The Administrative Assistant position enables efficient program operations through administrative support functions within a designated area, region, or service line.
Responsibilities:
ONBOARDING & PERSONNEL
- Complete onboarding and hiring processing for new hires;
- Set up training files and access to computer based learning platforms;
- Maintain updated training files for staff;
- Set up and manage staff files;
- Assist with payroll management functions;
SERVICE RECORDS & BILLING
- Complete data entry for new and existing persons served;
- Manage and maintain current files in electronic health records;
- Assist with data reports and dissemination of information from service records;
- Maintain service records as needed and ensure security of records;
- Assist with billing reports and processing functions;
COMPLIANCE & SAFETY
- Ensure on-site safety of office and compliance with OSHA requirements in office;
- Ensure safety drills and reporting of safety drills to EHS / Quality Management;
- Support audit preparation, ensure record compliance (personnel and service) with all applicable policies and regulatory requirements, and facilitate on-site regulatory reviews;
OFFICE ADMINISTRATION
- Ensure office(s) are supplied and well-maintained;
- Ensure access to office is limited to authorized personnel;
- Manage shared resources within office(s);
- Provide technical and administrative support to office personnel, staff, and providers as needed.
SPECIAL PROJECTS
- Participate in quality assurance and quality improvement efforts; and
- Other duties as assigned.
Qualifications:
High School Diploma or equivalent
1 year experience in an office environment, preferably in a human services field
Proficiency with computer applications and productivity software
Attention to detail and professionalism in the workplace
Occasional travel may be required
CBH1