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Administrative Assistant

Vivacity Tech

Greenville, SC

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JOB DETAILS
SALARY
SKILLS
Administrative Skills, Business Administration, Calendar Management, Communication Skills, Data Entry, Detail Oriented, Document Management, Establish Priorities, Facilities Management, Identify Issues, Inventory Management, Leadership, Lift/Move 50 Pounds, Logistics, Mail Processing, Marketing, Multiplatform/Cross-Platform, Multitasking, Office Management, Operational Support, Organizational Skills, Prepare Correspondence, Presentation/Verbal Skills, Property Management, Record Keeping, Reimbursement, Software Administration, Telephone Skills, Time Management, Trade Shows, Travel Planning, Willing to Travel, Writing Skills
LOCATION
Greenville, SC
POSTED
Today
Description

We are seeking a highly organized and proactive Administrative Assistant to support daily office operations at our Greenville location. This role serves as the first point of contact for guests, ensuring a welcoming and professional environment,and plays a key part in keeping schedules, meetings, and communications running smoothly.

The ideal candidate thrives in a fast-paced setting and can confidently manage multiple priorities, including handling calls, data entry, and maintaining office supplies and organization. This position also acts as a liaison with property management and internal teams to support a productive and efficient workplace. If you are detail-oriented, professional, and enjoy being the go-to person who keeps everything on track, we'd love to hear from you.

This is an on-site position in Greenville, SC. This position is NOT remote.

What we will give you for your hard work:
  • 401(k) with generous company match and immediate vesting
  • Excellent Non-Accrued Paid Time Off policy
  • Up to 80 hours Sick Time per year
  • 96 hours off per year for volunteer opportunities
  • 10 paid holidays per year
  • Award winning work environment
  • Development Reimbursement of $1000 per year
  • Medical, Dental, Vision, Voluntary Benefits, Pet Insurance, and more
While no day will be completely the same, daily responsibilities include:
  • Provide comprehensive administrative support to C-suite leadership, including calendar management, meeting preparation, and material coordination.
  • Serve as the primary point of contact for visitors, ensuring a professional and welcoming office experience.
  • Answer, screen, and direct incoming phone calls; manage correspondence and document preparation.
  • Oversee mail and package distribution to ensure timely and accurate delivery.
  • Maintain an organized, clean, and well-functioning office environment, including supply inventory management.
  • Coordinate and support travel arrangements and related logistics as needed.
  • Plan and execute office events, including meetings, luncheons, and team gatherings, ensuring seamless logistics.
  • Perform data entry and maintain accurate records across office platforms and systems.
  • Act as liaison between the office and property management for facility-related matters.
  • Provide administrative support to Marketing, including trade show preparation, material coordination, shipping logistics, and on-site or pre-event support as required.
  • Support general office operations by prioritizing tasks, managing multiple responsibilities, and responding to ad hoc administrative needs.
  • Perform other duties as assigned
Knowledge, Skills & Abilities
  • Excellent verbal and written communication skills
  • Expert technical skills with the ability to troubleshoot and assist and train others
  • Excellent organizational skills and attention to detail
  • Excellent time management skills with a proven ability to meet deadlines
  • Ability to function well in a high-paced and at times stressful environment
  • Extremely proficient with Google Suite or similar software with the ability to learn new or updated software
  • Ability to work independently
Values
  • Carry passion.
  • Desire excellence.
  • Keep dreaming.
  • Build community.
  • Be Vivacious.
Education & Experience
  • Associate's degree in Business Administration, Office Management, or a related field preferred
  • 2+ years of progressive administrative experience, preferably supporting senior leadership or C-suite executives
  • Experience serving as the first point of contact in a professional office environment
Additional Requirements
  • Prolonged periods of sitting or standing at a desk and working on a computer
  • Ability to bend,sit, and lift up to 50 lbs
  • Less than 10% travel

About the Company

V

Vivacity Tech

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