Administrative Assistant Global Operations Team

Job Summary: We are seeking a versatile Senior Administrative Assistant to support Sr. Director(s) in the Global Operations team. This individual will serve as a key liaison, enabling business leaders to excel in a high-velocity, constantly evolving environment. Candidates should demonstrate outstanding organization, professionalism, adaptability, and uphold the company's values in all interactions with colleagues and guests.

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Requirements:

• High school diploma or equivalent.
• Minimum 3 years of administrative work experience.
• Strong communication skills with the ability to interact with senior executives.
• Proven track record in fast-paced, results-oriented settings, including periods of ambiguity.
• Excellent organization, prioritization, and confidentiality handling abilities.
• Ability to work independently, proactively follow through, and maintain acute attention to detail.
• Experience tracking budgets and handling confidential finance-related information preferred.
• Proficiency with Microsoft Office Suite (Outlook, PowerPoint, Word, Excel), virtual meeting platforms (Zoom/MS Teams), and experience with Keynote or AI tools (optional).
• Previous experience with the company a plus.
• Willingness to occasionally work outside core hours.

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Key Competencies:

• Detail Oriented
• Self-Starter
• Adaptable in Fast-Paced Environments
• Tech-Savvy
• Team-Oriented

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Responsibilities:

• Manage complex calendars, scheduling meetings and conferences, resolving conflicts, and coordinating across teams.
• Book domestic and international travel for supported leaders, including complete itineraries and documentation.
• Plan and coordinate meetings and events (onsite/offsite), securing venues, coordinating catering, handling budgeting, and communicating with external parties.
• Prepare and organize expense reports, track budgets, and process invoices or purchase orders.
• Draft, edit, and format documents organizational charts, presentations, team communications, and session agendas.
• Support projects through planning, progress tracking, and deadline management.
• Foster team culture by supporting staff meetings, team-building activities, and workspace logistics.