Administrative Assistant (Front Office)

This role is often the first point of contact for visitors and callers, so strong customer service, professionalism, discretion, and the ability to manage changing priorities are essential. We are seeking an Administrative Assistant to support daily front office operations and provide administrative assistance across the company.

Administrative Assistant (Front Office)Position Summary

We are now Hiring! We are seeking an Administrative Assistant to support daily front office operations and provide administrative assistance across the company. This role is often the first point of contact for visitors and callers, so strong customer service, professionalism, discretion, and the ability to manage changing priorities are essential.
$23.00 - $25.00(DOE)
Monday thru Friday
9am to 2pm
8:30am to 5pm - Every other Friday (Payday)

Bilingual - Spanish
Key Responsibilities

• Welcome and assist visitors (including candidates, vendors, and customers) and follow required check-in procedures
• Answer and route phone calls; prioritize messages and requests with good judgment
• Provide general clerical support (filing, copying, faxing, mail distribution, and administrative tasks as needed)
• Help maintain office supply inventory and coordinate restocking responsibly
• Assist with PowerPoint presentations and keep employee communication boards updated
• Provide cross-functional administrative support to departments such as Accounting, Production, Maintenance, EH&S, Legal, and FSQA
• Maintain a clean and safe work environment and follow Safety, HACCP, and GMP requirements

Qualifications

• High school diploma or equivalent required
• Minimum 3 years of experience in an Administrative Assistant or similar support role
• Strong multitasking skills and ability to stay organized in a fast-paced environment
• Excellent verbal and written communication skills and strong interpersonal skills
• Proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Reliable, strong work ethic, and flexibility in schedule as needed
• Bilingual (Spanish) is a plus

Physical Requirements

• Prolonged sitting (up to 95%)
• Walking (approximately 10%)
• Repetitive movement (approximately 80%)

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