Administrative Assistant

Front Desk Receptionist / Administrative Assistant

Location: Frederick, MD (Onsite)

Job Type: Temporary (Approx. 3 Months) with Potential for Temp-to-Hire

Pay: $22.00 - $25.00 per hour

Schedule: Monday-Friday, 8:00 AM - 4:30 PM

We are seeking a professional and organized Front Desk Receptionist / Administrative Assistant to join a busy construction office. This role is ideal for someone who enjoys interacting with people, managing multiple priorities, and providing administrative support in a fast-paced environment.

Responsibilities:

• Answer and direct incoming phone calls
• Greet and assist visitors at the front desk
• Support the estimating team by making outbound calls to subcontractors and tracking bid activity
• Prepare project contact lists, purchase orders, and subcontract documentation
• Maintain electronic files and office records
• Manage incoming and outgoing mail, UPS, and FedEx shipments
• Order office supplies and assist with company events
• Perform general administrative duties as needed

Qualifications:

• Previous receptionist and/or administrative assistant experience
• Strong phone communication skills and confidence making outbound calls
• Excellent organization and multitasking abilities
• Proficiency with Microsoft Office, especially Outlook, Word, and Excel
• Ability to learn new software quickly

Preferred:

• Construction administration experience
• Experience supporting estimators, project managers, or construction

  All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.