Administrative Assistant

JOB TITLE: Administrative Assistant
LOCATION:Fort Bragg, NC
PAY RATE: $35/hour

We are a national aerospace and defense staffing agency seeking highly qualified candidates for a position with a top-tier client.

Job Details:

• Job Type: Contract (8 months with potential for extension)

• Clearance: Active Top Secret Security Clearance required to start.

• Industry: Aerospace / Defense / Aviation

• Benefits: Medical, dental, and vision (Cigna)

• Perks: Bonus potential + Priority access via Tier 1 supplier

• Openings Nationwide: Thousands of opportunities across the U.S.

• Shift: 5/40

Qualifying Questions:

• Are you a U.S. citizen and able to obtain and maintain a U.S. security clearance?

• Do you meet the educational and experience requirements for this role?

• Can you commute to the job location or relocate if necessary?

Summary:

• Manages and coordinates the Colonel's daily calendar, appointments, meetings, conferences, and official engagements.

• Reviews, prioritizes, and tracks executive correspondence, suspense actions, staff packages, and taskers for timely completion.

• Prepares, proofreads, and routes memorandums, reports, briefings, executive summaries, and official communications.

• Coordinates domestic and international travel arrangements, itineraries, vouchers, and travel documentation.

• Serves as liaison between the Colonel, higher headquarters, subordinate units, government agencies, contractors, and external organizations.

• Tracks and monitors action items, projects, and decision papers, providing status updates and recommendations to leadership.

• Organizes command staff meetings, leadership conferences, ceremonies, and official events.

• Maintains electronic and hard-copy records in accordance with Department of Defense records management requirements.

• Protects sensitive, classified, and personally identifiable information while maintaining strict confidentiality.

• Prepares meeting agendas, captures meeting notes, and monitors completion of assigned actions, and coordinates awards, evaluations, personnel actions, and executive-level administrative requirements.

Requirements:

• Active Top Secret Security Clearance required to start.

• Must be a U.S. Person (as defined by ITAR).

• Extensive knowledge of administrative processes and military protocol.

• Proficiency with Microsoft Office 365 applications, Teams, SharePoint, and administrative systems.

• Strong organizational and time-management skills for managing multiple priorities in a high-visibility environment.

• Exceptional written and verbal communication skills.

• Ability to exercise sound judgment, discretion, and confidentiality.

• Strong attention to detail and ability to meet strict deadlines.

• Experience managing executive correspondence, suspense actions, staff packages, and taskers.

• Experience coordinating domestic and international travel arrangements and travel documentation.

• Experience maintaining records in accordance with Department of Defense records management requirements.

About Us:

The Structures Company is a premier national aerospace and defense staffing agency specializing in contract, contract-to-hire, and direct hire placements. We deliver expert workforce solutions across engineering, IT, production, maintenance, and support roles.

As trusted partners to leading aerospace and defense OEMs and Tier 1 suppliers, we connect professionals with career opportunities to grow and excel in aviation, aerospace, and defense.

Eligibility Requirements:

Must be a U.S. Person (U.S. citizen, lawful permanent resident, or protected individual under 8 U.S.C. 1324b(a)(3)) to comply with ITAR regulations.

Keywords: aerospace, aviation, engineering, maintenance, aircraft design, defense

Take your career to new heights-apply today!

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