Administrative Assistant for the Mental Health and the Church Initiative

Administrative Assistant for the Mental Health and the Church Initiative

Primary Function and Responsibility

The Mental Health and the Church Initiative (MHC) at Biola University exists to foster flourishing in ministry leaders, churches, and Christian organizations. An arm of Biola's Rosemead School of Psychology, MHC provides research, resources, and services aimed at proactively improving mental health and well-being, especially for ministry leaders.

The Administrative Assistant provides comprehensive administrative support to the Executive Director of MHC. Responsibilities include maintaining event calendars, scheduling meetings, managing communications and travel arrangements, preparing correspondence and expense reports, organizing office supplies, creating presentations, supporting external constituents, and assisting with technology management. As a key point of contact for MHC, this position interacts with internal departments and external partners, including coaches, training participants, vendors, faculty, student workers, and ministry leaders. The ideal candidate is a self-motivated, proactive problem-solver with exceptional written and oral communication skills, meticulous attention to detail, and proven expertise in building and maintaining administrative systems. Candidates must demonstrate professionalism, flexibility, strong multi-tasking capabilities, and an uncompromised commitment to confidentiality regarding student information and university operations.

Employment

Part-time (20 hours per week, non-exempt / hourly)

Alignment with Theological Positions

The person who fills this position must be someone who personally agrees with Biola's Articles of Faith and Statement of Biblical Principles and who is supportive of the positions taken by Biola as contained in its Eschatology Teaching Position. As such, this person may not speak against or act in a manner inconsistent with these positions during the course of their employment at Biola.

Department

Rosemead School of Psychology

Supervision Received

Executive Director, Mental Health and the Church Initiative

Qualifications

• Strong fit with the mission of Biola University, Rosemead School of Psychology, and the Mental Health and the Church Initiative
• Capacity to manage multiple high-priority projects simultaneously
• Flexibility in the face of changing priorities and fluctuating workloads
• Sensitivity and discretion with confidentiality issues
• Experience in budget management
• Experience in higher education administration helpful

Education and Experience

• Bachelor''s degree in relevant field or combined experience/education may substitute.
• Two years of experience with providing administrative support, preferably in Higher Education
• Ability to maintain confidentiality
• Excellent written and oral communication skills
• Strong interpersonal skills and capacity to collaborate with others
• Ability to work with budgets and facilitate knowledge about budgets in others
• Ability to think critically, work independently and efficiently, and effectively to problem solve
• Highly organized with excellent time-management skills
• Ability to manage and complete complex, detailed projects
• Strong computer skills, knowledge, and familiarity with computers and programs such as Google Suite, Word, Excel, Formstack, and PowerPoint
• Must be familiar with or willing and able to learn accounting and/or database software
• Ability to type 40 wpm.

Hiring Range: $24.33 - 27.00 per hour