Title: Administrative Assistant for Marketing
Agency: Germanna Community College
Location: Spotsylvania - 177
FLSA: Nonexempt
Hiring Range: $56,230-$62,478 Annually, Plus Full State Benefits
Full Time or Part Time: Full Time
Additional Detail
Job Description:
Germanna Community College is a public, open access institution of higher education in the Virginia Community College System. The College is a dynamic learning organization that serves as a Germanna regional leader and preferred partner where quality learning experiences enable students to participate effectively in the social, economic, political, intellectual, and cultural life of their communities. Germanna Community College is centrally located in Fredericksburg, VA between Washington D.C. and Richmond and between the Blue Ridge mountains and the Chesapeake Bay. Full of history, the area offers a community rich with diversity, the arts, technology, vineyards, hiking, canoeing/kayaking, and many other activities.
Germanna Community College is seeking a full-time Administrative Assistant for the Marketing Department. The Administrative Assistant provides high-level administrative and operational support to the Marketing and Foundation team, ensuring smooth day-to-day operations through scheduling, procurement, communications, and event coordination.
Major Duties & Responsibilities:
Administrative & Departmental Support
- Proactively manage the Director's calendar, coordinate department meetings, and prevent scheduling conflicts.
- Assist with scheduling and communication for department staff and external partners.
- Coordinate travel logistics and process travel reimbursements in a timely and accurate manner. Track departmental expenses, manage purchases across multiple budgets, and maintain records aligned with procurement guidelines (including eVA).
- Serve as purchasing liaison for the department and manage vendor relationships, invoices, and procurement for events and sponsored initiatives.
- Prepare and distribute meeting agendas and minutes.
- Support hiring committees, onboarding, and mentoring of new departmental staff.
Event & Outreach Coordination
- Proactively support the planning and execution of college-wide events, recruitment activities, staff retreats, and high-profile outreach engagements.
- Organize branded giveaways, swag kits, and promotional materials for internal and external events.
- Coordinate logistics for outreach events, including registration, materials, operational support, and partner engagement.
- Support development and execution of student/community outreach events by handling logistics related to marketing, registration, and coordination with presenters.
Marketing & Communications
- Support communications efforts, including submitting event listings to community calendars and coordinating media vendors (photographers, videographers).
- Provide operational support for social media engagement, outreach promotion, and student recruitment efforts.
Minimum Qualifications:
- Excellent interpersonal, organizational, and communication skills (both oral and written)
- Excellent problem-solving skills and an ability to learn new systems
- Proficiency in Microsoft Office applications
- Flexibility to work at different locations as needed
- Ability to manage multiple priorities at once and comfortable supporting a face-paced work environment
Additional Considerations:
- Experience working as an Administrative Assistant in a college setting
- Purchasing/procurement experience in eVA