Administrative Assistant for Academic Affairs

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Post University is currently accepting applications for the role of Administrative Assistant for Academic Affairs to join our growing team.

WHY POST?

Post University is a legendary, dynamic, growth-oriented organization of passionate, diverse professionals united in pursuit of life-changing service to countless students. Our "Make It Personal" mission is the driving tenet shaping how we treat students and each other. Post University's success story is well-positioned to be second to none.

For more than 130 years, Post University has been dedicated to student success, serving thousands of learners across our online, main campus, undergraduate, and graduate programs. We value diverse experiences and perspectives and seek individuals who are passionate about contributing to a collaborative and student‑focused community.

Due to Post-specific operational and administrative considerations, the position is not approved to be performed in Alaska, California, Hawaii, or New York. Candidates must be physically located and perform their work from an approved state.

JOB SUMMARY:

The Administrative Assistant for Academic Affairs provides comprehensive administrative support to the Academic Leadership Team and the Office of the Provost as needed. This hybrid position supports complex calendar management, academic operations, and academic-related events. The role is hybrid and requires presence at the Main Campus and Post Downtown in Waterbury as needed.

ESSENTIAL FUNCTIONS:

• Manage and prioritize multiple complex Outlook calendars for Academic Leadership.
• Schedule meetings, appointments, and cross-departmental collaborations.
• Coordinate logistics for special projects, including professional development initiatives for Academic Affairs.
• Assist in planning and execution of academic-related events.
• Prepare agendas, track action items, and support follow-up communications.
• Maintain accurate files, meeting minutes, and accreditation-related documents.
• Assist with purchasing processes, including purchase orders, invoices, and reimbursements.
• Provide support for strategic initiatives, including visiting programs.
• Serve as a liaison between Academic Leadership and other university departments.
• Provide operational and administrative support to the Office of the Provost as needed.
• Collaborate with administrative staff across Academic Affairs.
• Assist with oversight of student workers as needed.

CORE COMPETENCIES:

• Demonstrated ability to maintain confidentiality and handle sensitive information
• Proven success working in a collaborative, cross-functional professional office setting
• Exceptional attention to detail and commitment to accuracy
• Flexibility and adaptability in a fast-paced, evolving environment

MINIMUM QUALIFICATIONS & COMPETENCIES

To perform this role successfully, candidates must be able to carry out each essential function satisfactorily. The qualifications listed below reflect the knowledge, skills, and abilities required. Reasonable accommodation will be provided to enable individuals with disabilities to perform essential functions.

QUALIFICATIONS:

The successful candidate will possess an associate's degree; a bachelor's degree is preferred.

• Strong proficiency in Microsoft Office applications, including Outlook (email and calendar management) and Excel.
• Demonstrated project management skills.
• Willingness to learn and adapt to new systems, including LMS platforms and tools such as Power BI.
• Excellent interpersonal and written communication skills.
• Ability to manage multiple priorities in a fast-paced academic environment.

COMPETENCIES INCLUDE:

• Analytical- Synthesizes complex or diverse information; collects and researches data; uses intuition and experience to complement data; designs workflows and procedures.
• Culture Influencer-Builds a culture of accountability, innovation, and service excellence that reflects Post's student-centered mission and collective academic and University vision.
• Business Acumen - Understands business implications of decisions; supports organization's goals and values; displays orientation to profitability; demonstrates knowledge of market and competition; aligns work with strategic goals.
• Change Management - Develops workable implementation plans; communicates changes effectively; builds commitment and overcomes resistance; prepares and supports those affected by change.
• Facilitator-Coaches teams to lead without ego, collaborate across boundaries, and operate as one university community, honoring that Post's schools are interdependent and aligned, not siloed.
• Design - Generates creative solutions; uses feedback to modify designs; applies design principles; demonstrates attention to detail.
• Mission Aligned-Embodies and champions Post University's non-negotiable behaviors, fostering a unified academic and operational culture across all four schools and institutional partners.
• Ethics - Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and ethics; upholds organizational values.
• Judgment - Displays willingness to make decisions; exhibits sound and accurate judgment; supports and explains reasoning for decisions; includes appropriate people in decision-making processes; makes timely decisions.
• Leadership - Exhibits confidence in self and others; inspires and motivates others to perform well; effectively influences action and opinions of others; inspires respect and trust; accepts feedback from others.
• Oral & Written Communication - Has proven writing and editorial skills. Speaks and writes clearly, informatively, and persuasively in positive or negative situations; varies style to meet needs; listens and gets clarification; responds well to questions; demonstrates group presentation skills; presents data effectively.
• Problem Solving - Identifies and resolves problems promptly; gathers and analyses information skilfully; develops alternative solutions; works well in group problem-solving situations; uses reason, especially when dealing with emotional topics.
• Professionalism - Tactfully approaches others; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for their own actions; follows through on commitments.
• Quality Management - Looks for ways to improve and promote quality; demonstrates accuracy and thoroughness.
• Reinforces that command-and-control leadership does not succeed at Post.
• Technology utilization in education - Demonstrates utilization and integration of technology.

Apply Now

As a member of our Post University team, the individual will share in a 135-year tradition of helping people achieve their personal and professional goals. Located in Waterbury, Connecticut, Post University has a vibrant campus and an excellent online program. The University offers a competitive salary and benefits package that includes medical, dental, 401(k) and tuition benefits.

Interested candidates should forward cover letter, resume, and three references to Post University Associate Experience.

Disclaimer: This opportunity may be withdrawn and/or amended.

Post University is an equal opportunity employer.

At Post, we embrace differences. We thrive on diversity. We believe our distinctions make us better educators, leaders, and simply better in every way possible. We gladly comply with all applicable laws. We do not discriminate because of sex, sexual orientation, age, race, color, religious creed, marital status, national origin, ancestry, disability, handicap or other legally protected status.

Post Universitys team members come from various backgrounds, experiences, and expertise. Each perspective helps us collectively evaluate situations from every angle for the best decision-making process available. This is the heart of our culture of continuous improvement, innovation, and collaboration.

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"Post University a great place for great minds to develop their careers, no matter what role you fulfill."

Donna, Post Employee for 25 years

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Caitlin, Academic Success Counselor

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