Administrative Assistant, Facilities

SC JOHNSON IS A FIFTH-GENERATION FAMILY COMPANY BUILT ON THE SPIRIT OF OUR PEOPLE. We have been leading with purpose for over 130 years, building iconic brands that win the hearts and minds of consumers - such as Raid®, Glade®, Ziploc® and more, in virtually every country around the world. Together, we are creating a better future - for the planet, for future generations and for every SCJ team member. Join our winning team of Wave Makers and Go Getters and help us write the next chapter in the SCJ story.

ABOUT THE ROLE

The Real Estate, Facilities and Corporate Services organization is a sustainability focused, dynamic team that delivers an exciting workspace and programs designed to make SC Johnson employees lives easier. As the Administrative Assistant, you will be an integral part of the team supporting the Sr. Director and multiple individuals in a fast-paced organization. This role requires an energetic self-starter with outstanding interpersonal, verbal and written communication skills who has passion for the work they do and has a proven track record of delivering exceptional standard of excellence. A high quality of organizational, planning, and problem-solving skills is required, coupled with a sense of urgency, to enable the ability to prioritize and manage many tasks simultaneously and independently.

KEY RESPONSIBILITIES

• Manages and responds to communications, prioritizes what needs attention, and ensures everything is handled quickly and accurately
• Administrative support duties, such as calendar management, formatting documents and presentations, mail distribution, answering & returning phone & email inquiries, maintaining files and ordering supplies
• Manage all aspects of domestic and international travel coordination, including itinerary planning, booking flights, accommodations, ground transportation, and ensuring alignment with company policies and traveler preferences.
• Create and reconcile expense reports and department pro-card expenses
• Liaise and coordinate meeting logistics for internal team meetings as well as for outside companies, guests, and visitors
• Processes all purchase orders and invoices, submits new vendor set-up forms/agreements when needed, archiving invoice data, monitors slow approvals and researches and rectifies errors when uncovered
• Manage, process and track program charge backs
• Assist with all department communications ensuring proper approvals are completed prior to distribution
• Assist with on & offboarding contractors/employees, maintaining contractor database, obtaining safety and security paperwork
• Run reports out of financial system (SAP)
• Assist with preparation of presentations and management reporting
• Special projects as assigned

• High school diploma, GED, or equivalent certificate of competency and four years of specific Administrative Assistant experience or an associate's degree and 2 years Administrative Assistant related work experience
• Qualified candidates must be legally authorized to work in the United States without current or future sponsorship

• Excellent judgment, discreet, ethical and committed to maintaining a high degree of confidentiality
• Comfortable and confident in handling requests by upper management
• Superb organizational skills and problem-solving skills, with the ability to handle varied and numerous tasks simultaneously, sometimes with very little direction
• Punctual, dependable and dedicated to achieving operational excellence, down to the smallest of details
• Experience making complex domestic and international travel arrangements, including passports, visas, etc.
• Excellent oral and written communication skills
• Strong computer skills and knowledge of office technology/equipment. Excellent working knowledge of Excel, Word, Outlook and PowerPoint
• Strong interpersonal skills

• Full Time Position
• This role is not eligible for relocation
• This position is not eligible for remote work