Administrative Assistant

Benefits:

Health insurance

Paid time off

Vision insurance

401(k)

401(k) matching

Company parties

Dental insurance

OVERVIEW & JOB SUMMARY The purpose of the Administrative Assistant position is to ensure that day to day business activities are supported and enhanced. The role the Administrative Assistant includes a broad range of duties including: customer service, clerical activities, primary phone responsibility, filing and general support of administrative staff. The Administrative Assistant will play an integral role in in the company's efforts of upholding the Vision Statement of Cassiel DBA Visiting Angels, which states, “We provide a profoundly remarkable experience”. DUTIES AND RESPONSIBILITIES Office Services • Administrates the reception area to ensure effective telephone and mail communications, both internally and externally, to maintain professional environment and culture • Serve visitors by greeting, welcoming, directing and announcing them appropriately • Answer, screen and forward incoming phone calls, as needed to individuals, departments or offices, while providing basic information when needed. • Distribute incoming and prepare outgoing mail • Maintain the reception/entry and conference areas in a professional manner • Purchase and manage use of office supplies • Maintain security by following procedures and controlling access to the rest of the office • Update office contact information and distribute as needed • Perform other clerical duties such as photocopying, collating, scanning, faxing, etc. • Responsible for office equipment maintenance, including troubleshooting software/ hardware issues Administrative Support • Coordinates overall administrative activities for the office & assist, as requested by staff • Maintain and communicate company calendar and schedule of meetings • Perform scheduling tasks as directed by Managers and Directors utilizing ClearCare • Assist in preparing employee orientation and class materials, assessment folders & Client communications • Maintain Caregiver files, records, data • Make badges for new hires and replacements • Send correspondence letters and cards, as requested by staff • Participate in On-call rotation, as neededAdministrative Assistant Job Description Human Resources • Distribute employee communications (handbooks, 401K eligibility, monthly safety tips, updates, notices, etc.) • Compile and keep up to date hiring documents and information packets (current I-9, tax documents, etc.) • Check for errors on all incoming hiring paperwork, checking and signing off as needed, certifying their authenticity and accuracy according to state and federal guidelines. • Assist with employee recognition activities • Inform, follow up, receive and upload Annual trainings, expirations on necessary files, completion of WOTC questionnaires, etc. Marketing • Communication of Referral contacts/phone calls • Compile marketing materials (assessment folders) and communication Notebooks for client services • Schedule and organize meals for trainings and other organized events • Assist in preparing presentation and trade show information Qualifications • Some college or post high school education preferred • Able to work in an environment with a high level of activity • Interpersonal and communication skills • Customer service orientation • Attention to detail • Proficient computer skills