Administrative Assistant - Elementary Principal 8.0 Hours / Day - Bayport Elementary School

STILLWATER

AREA

PUBLIC

SCHOOLS

Position

Description

SECTION

I:

GENERAL

INFORMATION

Position

Title:

Administration

Assistant

I

• Elementary

Building

Department/Building:

Elementary

School

or

ALC

Building

Reports

to:

Elementary

School

Principal

FLSA

Status:

Non-Exempt

Band/Grade/Subgrade :

A12

Bargaining/Work

Unit:

Technical

Support

Position

Last

Updated:

9/2025

Next

Position

Description

Update:

9/2028

SECTION

II:

JOB

SUMMARY

To

perform

a

variety

of

clerical

and

office

administrative

support

responsibilities

including

reception,

information

exchange

on

policies

and

procedures,

word

processing,

recordkeeping,

cashiering,

and

materials

preparation

in

a

manner

which

consistently

meets

needs

and

deadlines

and

contributes

to

a

cooperative,

coordinated

workplace.

SECTION

III:

ESSENTIAL

DUTIES

AND

RESPONSIBILITIES

Duty/Responsibility

No:

1

Statement

of

duty/responsibility:

Office

Administrative

Support

Percent

of

Time:

45%

Tasks

involved

in

fulfilling

above

duty/responsibility:

Performs

a

variety

of

secretarial

and

administrative

support

responsibilities

including,

but

not

limited

to

reception

of

callers

and

visitors;

copying;

materials

distribution;

information

exchange;

calendars;

mail

screening

and

distribution;

preparing

general

correspondence,

memos,

agenda

and

other

materials,

presentations

and

general

information

for

distribution.

Prepares

instructional

handouts

and

materials

as

requested

for

the

teaching

staff.

Assists

in

scheduling

substitute

staff

as

needed

in

the

event

of

a

faculty

absence

Monitors

students

sent

to

the

office

for

meetings

with

the

Principal.

Assists

with

new

student

and

building

orientation.

Assists

as

needed

in

the

Health

Room

as

needed

due

to

absences.

Assists

in

distribution

and

collection

of

standardized

test

forms

Updates

building

web

pages

and

prepares

newsworthy

items

for

inclusion

on

the

school

page

of

the

local

newspaper

for

the

information

of

students,

parents

and

the

community.

Keeps

the

Principal/Director

informed

on

all

work

assignments

of

whatever

nature

for

which

responsible

and

alerts

the

Principal/Director

or

Principal's/Director's

Secretary

when

help

is

needed

or

required

to

ensure

the

prompt

completion

of

such

assignments.

Duty/Responsibility

No:

2

Statement

of

duty/responsibility:

Bookkeeping

/

Recordkeeping

Percent

of

Time:

30%

Tasks

involved

in

fulfilling

above

duty/responsibility:

Maintains

accurate,

complete

bookkeeping

records

on

various

departments'

and

the

school's

purchasing

and

ordering,

ensuring

that

all

such

transactions

are

correctly

accounted

for

and

entered

into

the

appropriate

database.

Prepares

and

distributes

various

accurate,

well-documented

and

timely

bookkeeping

/

budget

reports

as

scheduled

or

requested

during

designated

periods

of

time.

Assists

in

the

processing

of

employee

and

substitute

time-cards

and

expense

vouchers

Monitors

leave

entries

for

staff

Collects,

reconciles

and

deposits

revenue

from

fees,

fundraisers,

field

trips

and

other

events

Duty/Responsibility

No:

2

Statement

of

duty/responsibility:

Community

Relations

Percent

of

Time:

20%

Tasks

involved

in

fulfilling

above

duty/responsibility:

Develops

and

maintains

good

working

relationships

with

all

inside

and

outside

contacts,

ensuring

that

informational

and

/

or

materials

needs

are

met

promptly.

Answers

numerous

inquiries

regarding

school

activities,

schedules

/

events,

and

the

times

and

places

of

such

events

in

addition

to

ensuring

all

transportation

information

and/or

any

changes

in

event

time

or

place

are

promptly

distributed.

Duty/Responsibility

No:

4

Statement

of

duty/responsibility:

Special

Projects

Percent

of

Time:

5%

Tasks

involved

in

fulfilling

above

duty/responsibility:

Helps

organize

and

complete

various

special

projects

as

scheduled

or

assigned.

Performs

other

job-related

duties

as

requested

or

assigned

SECTION

IV:

KNOWLEDGE,

SKILLS

AND

ABILITIES

The

knowledge,

skill

and

ability

to

take

appropriate

actions,

make

sound

process

decisions

and

alert

others

in

a

timely

manner

which

minimizes

delays

and

uncompleted

work.

An

ability

to

work

purposefully

and

confidently

within

authority

and

responsibility

parameters

of

the

position.

Knowledge

and

ability

to

provide

technical

help

with

the

use

of

office

equipment

and

help

ensure

the

equipment

is

maintained.

A

good

working

knowledge

of

established

office

/

school

procedures

and

the

ability

to

carry

out

such

procedures

with

minimal

direction.

The

knowledge,

skill

and

ability

to

set

up,

maintain

and

ensure

the

security

and

confidentiality

of

data

and

information,

particularly

personnel-related

records.

Knowledge

of

and

the

ability

to

accurately

apply

bookkeeping

procedures

established

at

the

school

/

department

level.

The

knowledge,

skill

and

ability

to

maintain

assigned

databases

and

draw

requested

data

into

report

form

as

needed.

SECTION

V:

EDUCATION

/

CERTIFICATION

REQUIREMENTS

High

school

education

or

its

GED

equivalent.

SECTION

VI:

EXPERIENCE

REQUIREMENTS

Post-high

school

office

/

business

training

and

two

or

three

years'

experience

in

one

or

more

of

the

essential

accountabilities

outlined

in

this

job

description

desired.

Computer

literacy

and

demonstrated

abilities

with

current

office

technology.

Note:

Such

alternatives

to

the

above

qualifications

as

the

School

Board

may

find

appropriate

and

acceptable.

SECTION

VII:

COMPETENCIES

AND/OR

VALUES

COMMON

TO

ALL

POSITIONS

A

clear

and

demonstrated

commitment

to

the

District

mission,

which

is

to

ensure

high

quality,

innovative,

challenging

education

where

all

learners

are

valued

and

respected.

Performing

assigned

responsibilities

in

a

manner

consistent

with

the

District's

established

Core

Values.

Advancing

the

District's

mission

and

values

through

careful

attention

to

the

key

issues

of

Learning,

Environment

and

Resources.

SECTION

VIII:

PHYSICAL

JOB

REQUIREMENTS

( Indicate

according

to

essential

duties/responsibilities):

The

physical

job

requirements

described

here

are

representative

of

those

an

employee

encounters

while

performing

the

primary

functions

of

this

job.

Reasonable

accommodations

may

be

made

to

enable

individuals

with

disabilities

to

perform

the

primary

functions.

Key:

N=Never

O=Occasionally

(1-33%)

F=Frequently

(34-66%)

C=Consistently

(67-100%)

Demands

Demands

Demands

Physical

Lifting/Carrying

Exposure

to

Environ.

Conditions

Standing

O

Up

to

10

pounds

C

Possible

exposure

to

blood-borne

pathogens

through

blood

and/or

body

fluids

O

Walking

O

Up

to

25

pounds

O

Sitting

C

Up

to

50

pounds

N

Talking

in

person/on

the

phone

F

Up

to

75

pounds

N

Toxic

chemicals

N

Pushing/Pulling

O

Up

to

100

pounds

N

Moving

parts

N

Hearing

F

More

than

100

pounds

N

Electrical

shock

risk

N

Feeling,

grasping,

finger

dexterity

C

Noise

Levels

Explosives

N

Climbing,

balancing

N

Quiet

(i.e.

private

office)

N

Fumes

N

Stooping

(bend

at

waist)

O

Moderate

noise

(i.e.

business

office

with

typewriters/

printers,

light

traffic)

F

Extreme

cold

(non-weather)

N

Crouching,

crawling,

kneeling,

squatting

O

Extreme

heat

(non-weather)

N

Loud

noise

(i.e.

many

children

laughing

&

playing,

large

earth

moving

equipment)

O

Varying

weather

conditions

N

Stretching/reaching

with

hands

&

arms

O

Sight

Vision

for

close

work/ability

to

adjust

focus

O

Distinguishing

smell

N

Very

loud

noise

(i.e.

jack

hammer,

front

row

rock

concert)

N

Distinguishing

temperature

N

Looking

at

computer

monitor

F

Traveling

by

automobile

N

Color

vision

(identify

&

distinguish

colors)

F

Peripheral,

depth

perception

F