Administrative Skills, Alliance/Partner Marketing, Beverages, Calendar Management, Communication Skills, Computer Skills, Conference Management, Cross-Functional, Customer Support/Service, Human Resources, Inventory Control System, Leadership, Mail Processing, Microsoft Office, Multitasking, Organizational Skills, Presentation/Verbal Skills, Purchasing/Procurement, Relationship Management, SAP, Sales Management, Telephone Skills, Writing Skills
Job Opportunity - Administrative Assistant
Position Summary
Perform assigned purchasing activities within AptarGroup for raw materials, supplies, and/or
corporate/facilities support functions. Act as a central point of contact for specific procurement
items/activities and support internal client and supply base requirement.
Job Elements & Position Responsibilities
Front Desk & Reception
- Greet employees, visitors, clients, and contractors with a friendly, professional, and welcoming presence
- Answer and route incoming phone calls or inquiries with courtesy and efficiency
- Manage visitor check-in procedures and maintain a welcoming front-office environment
- Handle general inquiries and provide accurate information or direct requests appropriately
- Support a seamless and positive first impression for all customers and guests
Administrative Support
- Provide administrative assistance to leadership and cross-functional teams
- Manage calendars, schedule meetings, and coordinate conference rooms
- Collect mail and correspondence and distribute accordingly
- Order, stock and manage office and breakroom supplies ensuring all areas remain organized and fully replenished
- Prepare and set up beverages, snacks, and other hospitality items for visitors, candidates, and Aptar executives to ensure a welcoming and professional environment.
- Assist Human Resources in the planning, setting up and clean up activities for employee events and activities.
- Work closely with the Site Director to support day‑to‑day operational needs, including managing calendars, scheduling meetings, and coordinating site activities.
- Perform other related duties as assigned, including clerical tasks for site director and personnel.
Required Qualifications
Education
- Associate or bachelor's degree preferred, but not required.
- Proven experience in an administrative role.
- Demonstrated relationship management with third party value add service providers
- Demonstrated advancement in responsibility and authority
Skills
- Proficient with business computing tools including Microsoft Office Applications
- Familiarity with SAP and inventory control systems and practices
- Ability to consistently manage multiple priorities
- Excellent verbal and written communication skills
- Confidence and professionalism in all dealings, both internal and external stakeholders.
WHAT WE OFFER:
- Competitive base salary and performance-based bonus plan.
- An Exciting, Diverse and value based working environment
- Award-winning Corporate University offering personal development and training opportunities.
- Innovative benefits plan, which includes 401K plan, vacation, medical, dental, vision, life, disability, pet insurance, wellness plan, and generous paid maternity/paternity leave.
BE YOU. BE APTAR
Aptar is an equal opportunities employer. We believe that a diverse workforce is key to our success. We welcome applications from all members of society irrespective of age,
sex, disability, sexual orientation, race, religion or belief.