Administrative Assistant/Document Controller (UAE National)

Key Accountabilities and Responsibilities include, but are not limited to: - Manage telephone calls, emails, and correspondence efficiently, while maintaining organized administrative files and records. - Uphold Stantec’s Core Values and ensure work aligns with the company’s Quality Systems and Project Quality Procedures.

Stantec is looking for a Receptionist/Office Administrator to join our Dubai office. This role is essential in supporting daily operations and ensuring a professional and efficient work environment.

Key Accountabilities and Responsibilities include, but are not limited to:

- Manage telephone calls, emails, and correspondence efficiently, while maintaining organized administrative files and records.
- Coordinate meeting arrangements including room bookings, catering, logistics, and presentation setup.
- Organize complex regional and international travel, including visa support when required.
- Ensure the office meets housekeeping and general standards, liaising with departments and vendors as needed.
- Conduct research for vendor sourcing and manage office supplies and pantry inventory.
- Assist with onboarding new staff and support office events.
- Provide support for project and bid submissions.
- Deliver administrative support such as document typing, editing, and translation processing.
- Collaborate effectively with team members locally and remotely to complete tasks and projects.
- Maintain open and professional relationships with colleagues and management.
- Offer flexibility and coverage for other administrative staff when needed.
- Ensure tasks are completed in line with provided training and guidelines.
- Follow safe work practices and adhere to company policies for planning and executing tasks.
- Uphold Stantec’s Core Values and ensure work aligns with the company’s Quality Systems and Project Quality Procedures.