Administrative Assistant-District Court-Minot

Administrative Assistant-District Court-Minot

Salary

$56,148.00 Annually

Location

Minot, ND

Job Type

Full-Time/Regular

Job Number

2026-U4-MIN-59-DCAA2

Department

Unit 4 - Administration

Opening Date

09/22/2026

Closing Date

Continuous

• Description
• Benefits
• Questions

General Summary or Purpose

We understand that compensation isn't a one-time discussion. Please see Compensation for more details on our compensation strategy.

Candidates selected for an interview will be required to take typing, grammar, Word, and Excel tests.

If you would enjoy a role supporting others and being a key person who makes sure everything in the office runs smoothly, this opportunity may be right for you.

The Ideal Candidate:

• Thrives supporting others and managing many pieces of information at the same time.
• Passionate about organizing.
• Enjoys applying procedures and rules.
• Pays strong attention to detail ensuring accuracy of work.
• Gives excellent customer service.
• Easily adapts and prioritizes duties.

The Ideal Candidate Minimum Qualifications:

• High school diploma; and
• Two years of related experience (Any combination of education, training, or experience which demonstrates the ability to successfully complete the major responsibilities and essential functions may be substituted for the experience requirement.).

Testimonials/Work FAQs/Interesting Facts/Code of Conduct

Career Opportunities/Working at the ND Court System

Major Responsibilities & Essential Functions

Title of Immediate Supervisor: Unit Court Administrator

Accountable For (Job Titles): None

FLSA Status: Non-Exempt

The Administrative Assistant-District Court provides a variety of administrative, secretarial, and support activities for court administration. Duties, depending on assignment, typically involve independently carrying out administrative assignments; processing and distributing documents in regards to hearings; coordinating the scheduling of court hearings; answering department phones; purchasing supplies and tracking and coding expenditures; monitoring caseflow and compliance with docket currency standards; maintaining electronic department files and records; maintaining inventory; or other administrative support activities.

• Answers department phones, greets visitors, screens telephone calls and correspondence, provides information, and explains policies and procedures, or refers as appropriate. Opens and sorts office mail. Responds to requests for information at the request of the department or refers materials to the appropriate party.
• Arranges for the scheduling of formal and informal proceedings with prosecutors, attorneys, judges/referees and ensuring all other parties are notified and all court documents are in order. Serves as a backup to calendar control clerks.
• Monitors caseflow and compliance with docket currency standards and prepares, collects, analyzes, and organizes data related to case filings and dispositions.
• Purchases office supplies. Tracks department expenditures and budget levels. Learns to code invoices into appropriate expenditure categories.
• Develops and maintains a variety of electronic files and records including surveys, questionnaires, forms, reports, worksheets, spreadsheets, and databases. Prepare various statistical summary reports.
• Arranges conference calls, coordinates and sets-up video conferences, prepares correspondence and meeting minutes, makes travel arrangements, prepares travel expense vouchers, notarizes documents, maintains and coordinates staff calendars, and learns to perform elementary legal research.
• Tracks and maintains all inventory including supplies, equipment, and technology for the unit. Coordinates items to transfer to surplus. Troubleshoots or acquires assistance when equipment or technology fails.
• Performs special projects and administrative functions as assigned.
• Performs other duties of a comparable level or type.

Minimum Qualifications & Certification or Licensing Requirements

Requires a high school diploma and two years of related experience. Any combination of education, training, or experience which demonstrates the ability to successfully complete the major responsibilities and essential functions may be substituted for the experience requirement.

Knowledge, Skill, & Physical Requirements

Knowledge Requirements:

• Considerable knowledge of secretarial practices and procedures.
• Basic knowledge of legal terminology, business English, punctuation, and grammar.
• Considerable knowledge of office systems, procedures, and equipment.
• Considerable knowledge of law and legal principles.

Skill Requirements:

• Elementary legal research skills.
• Excellent grammar, writing, and proofreading skills.
• Skilled in reading, understanding, and applying statutes and legal procedures/terminology.
• Effective, courteous, and professional interpersonal and customer service skills to deal effectively with all levels of personnel and the public.
• Proficiently uses related software programs.
• Strong attention to detail ensuring accuracy of work.
• Ability to efficiently organize and prioritize work to process court documents in a timely manner.
• Ability to work in a deadline-oriented and fast-paced environment.
• Ability to quickly and positively adapt to frequent changes.
• Must be dependable.

Physical Requirements:

• The essential functions of the job typically require: grasping, sitting, standing, walking, talking, hearing, seeing, feeling, reaching, and fingering requirements or other reasonable methods that accommodate an individual in completing the essential functions of the job.
• Work performed in a comfortable office work environment.
• Employee may be subject to some limited travel in the performance of the job. Employee has control over travel schedule and can adjust schedules due to adverse weather or travel condiitions.
• Physical requirements can typically be characterized as Light: Work involves exerting up to 20 lbs. of force occasionally, and/or up to 10 lbs. frequently, and/or a negligible amount of force constantly to move objects.

The North Dakota Court System offers an excellent benefits package including employer paid family health insurance premiums, retirement contributions and generous vacation and sick leave accruals, visit: Benefits

01

I understand that the starting salary is $4,679 and that my application will not be considered if the starting salary is not acceptable.

• Yes
• No

02

Have you applied for a position with the ND Court System before?

• Yes
• No

03

Did you graduate from high school or receive a GED Certificate?

• Yes
• No

04

Do you have a general secretarial certificate (ex: CPS, CAP, ALS, PLS, CLSS) or an associates or bachelors degree?

• Bachelors degree in any of the social sciences, administrative, management, business or related field
• Other bachelors degree not listed above
• Associates degree in legal assistant or paralegal studies
• Associates degree in secretarial studies or a general secretarial certificate
• Other associates degree not listed above
• Not Applicable

05

How many years of general administrative work experience do you have? General administrative work experience includes a majority of following duties: word processing; taking notes; filing, preparing and maintaining various forms, records and documents; operating office equipment; scheduling; data entry; and receiving, answering and routing telephone calls.

• 0 to less than 1 year
• 1 year to less than 2 years
• 2 years to less than 6 years
• 6 years or more

06

If this question does not apply, state N/A. Please describe in detail your experience in word processing; proofing; taking notes; filing, preparing and maintaining various forms, records and documents; operating office equipment; scheduling; data entry; and receiving, answering and routing telephone calls.

07

Do you have experience in providing direct customer service?

• Yes
• No

08

If this question does not apply, state N/A. Please describe in detail your experience in providing direct customer service.

09

How many years of experience do you have in a district court, a law office or related legal setting working with terminology or court rules, procedures and functions?

• 0 to less than 1 year
• 1 year to less than 2 years
• 2 years to less than 4 years
• 4 years or more

10

If this question does not apply, state N/A. Please state your position(s) and describe in detail your experience within a district court, law office or related legal setting.

11

Do you have experience with Odyssey Case Management Program or File & Serve?

• Yes
• No

12

What is your level of familiarity with Excel?

• None
• Basic ability
• Average ability
• Above average ability

13

What is your level of familiarity with the following computer programs?

• None
• Basic ability to use Microsoft Word and Outlook
• Average ability to use Microsoft Word and Outlook
• Above average ability to use Microsoft Word and Outlook

14

Are you a current employee of the North Dakota Court System?

• Yes
• No

Required Question

Employer North Dakota Court System

Address 600 E Boulevard Ave, Mailstop 180

Bismarck, North Dakota, 58505-0530

Phone (701) 328-4216

Website http://www.ndcourts.gov