Administrative Assistant, Director of Special Education

Reports to: Director of Special Education

Wage/Hour Status: Non-Exempt

Pay Grade: Clerical/Paraprofessional - 05

Minimum Annual Salary: $37,076

Duty Days: 230 days per year

PRIMARY PURPOSE:

Provides day-to-day support to the Director of Special Education and Supervisor of Deaf Education;

Supports the coordination and the day-to-day operations of the Special Education department;

Participates as a team member to support the mission of the Special Education department and Denton ISD.

QUALIFICATIONS:

Education/Certification:

High School Diploma or equivalent

Some college or business school, preferred

Current notary or ability to obtain

Special Knowledge/Skills:

Ability to handle multiple tasks and meet deadlines

Ability to use computer and software to develop spreadsheets and databases and do word processing; including but not limited to Microsoft Office applications (Word, Excel, PowerPoint, Access) and DISD network.

Excellent organizational, communication (written and verbal) and interpersonal skills

Exceptional proofreading skills

Experience:

Experience in prior administrative assistance positions of increasing responsibility

Campus or school district office experience (preferred)

Experience with e-Finance (preferred)

Experience with budget management (preferred)

MAJOR RESPONSIBILITIES AND DUTIES:

• Provides office support to the Director and Supervisor including, but not limited to:
• Maintains calendar/schedule of events
• Maintains physical and computerized departmental files and databases
• Prepares correspondence, forms, reports, etc.
• Assists with the preparation of purchase requisitions and payment authorizations
• Efficiency in basic excel spreadsheets
• Maintain and assist in budget management
• Responds to phone, email, and in-person questions and concerns from district staff and vendors
• Communicates with campus administrators, department supervisors and other personnel in the absence of the Director
• Assists departmental supervisors and secretarial staff as needed and directed by the Director and Executive Director.
• Follows all rules, regulations, and policies of Denton ISD and directives from supervisors.
• Performs other duties as assigned.

WORKING CONDITIONS:

Mental Demands: Ability to communicate effectively (verbal and written); interprets policy, procedures and data; coordinates district functions; maintains emotional control under stress.

Physical Demands/Environmental Factors: Frequent district-wide and occasional statewide travel; occasional prolonged and irregular hours; frequent standing, stooping, bending, kneeling, pushing and pulling; occasional lifting up to 50 pounds; prolonged use of computer and repetitive hand motions.