Administrative Assistant

JOB OVERVIEW
Coolidge Wall Co., L.P.A., is currently recruiting an Administrative Assistant who is looking to join an established administrative team at our law firm located in Dayton, Ohio.

ABOUT THIS POSITION
The successful candidate should have an outgoing personality, enjoy collaborating with coworkers and clients as a team player, and willingness to take on responsibilities as appropriate. Prior experience and familiarity in law firms is helpful but not required as we are willing to train the right person.

• Ability to complete tasks independently and provide status updates without prompting
• Must be self-motivated, efficiently manage time, and prioritize tasks to meet deadlines
• Maintain confidentiality in workplace
• Excellent written and oral communication skills
• Outstanding organization, interpersonal, and administrative skills
• Must possess a willingness to learn other software utilized by the firm along with a high level of proficiency with Outlook, Word, and Excel. PowerPoint a plus
• Excellent attention to detail with the ability to multi-task
• Event planning and coordination of events
• Prepare and edit correspondence, presentations, reports, and other documents
• Coordinate logistics for meetings, including agendas, minutes, and follow-up items
• Monitor and manage project timelines and deliverables on behalf of leadership
• Provide general office support by maintaining schedules and calendars, preparing expense reports, submitting invoices for payment and assisting with light errands as required
• Manage Firm's corporate sponsorships
• Post on social media accounts on behalf of the Firm
• Provide back-up for Firm's receptionist answering incoming Firm telephone calls
• Reconcile and post daily payments to client accounts