Administrative Assistant

Administrative Assistant JobID: 4432 Position Type: ESP - Office/Student Support StaffDate Posted: 9/4/2026Location: TRANSPORTATION Closing Date: Until filled Additional Information: Show/Hide8 hours per day, 260 days per yearCLASSIFICATION: NONINST 04 ($26.27-$30.47 per hour) Apply online at wps.org. INCOMPLETE APPLICATIONS & RESUMES RECEIVED IN LIEU OF APPLICATIONS WILL NOT BE CONSIDERED.MINIMUM QUALIFICATIONS:High school diploma or equivalent, 3-5 years of experience in Payroll, Budget expenditures and reconciliation of accountsMust be able to pass various pre-placement background screeningsMust be able to read, write and comprehend EnglishBilingual desiredComputer skills including MS Word, MS Excel, MS Access, and other school district record keeping softwareProficient verbal communication, proofreading and written communication skillsAbility to work effectively with employees, staff, parents and communityAbility to manage multiple tasks with frequent interruptionsMust be highly organized to meet critical deadlines and prioritize work projectsAbility to work with office equipment including office machines, telephones, copy machines, fax machines, etc.School district experience desiredExperience and/or skills working with culturally diverse populations desiredTime clock system administration experience desiredI-Visions accounting system experience desiredAbility to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate safety equipment and report unsafe conditions to the appropriate administrator. JOB RESPONSIBILITIES:Follows district policy and procedures to work effectively with Payroll / Finance, Human Resources, District Staff, Parents and Community Process monthly payroll, purchase orders and billing Input and track attendance for all transportation employeesMonitor time clock system for transportation StaffMonitor budgetEnter and maintain purchase order informationProvide customer service for staff, students, parents and communityAssists Director and Supervisors in the completion of special assigned dutiesAssists Dispatcher with field trip schedulingAssist with dispatcher duties of answering phones and using two way radio Maintain a system of records for CDE reportingAssist Director and Supervisors with meeting minutes, scheduling and appointments*Completes special projects and other duties as assigned Westminster Public Schools is an Equal Opportunity Employer. District policy prohibits discrimination against any applicant on the basis of race, color, creed, religion, national origin, ancestry, sex, sexual orientation, gender identity, gender expression, genetic information, marital status, veteran status, age, or disability, or other legally protected characteristics. Westminster Public Schools is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs and activities. To request reasonable accommodation or to address matters of discrimination, please contact the Chief of Staff, 6933 Raleigh Street, Westminster, CO 80030, phone: (303) 428-3511, email: CivilPrograms@wps.org. Although the position is based at a school/department, the employer is Westminster Public Schools.