Administrative Assistant

Administrative Assistant

Join a Respected Commercial Construction Team

Company: Collins and Wright, Inc. 

Position: Administrative Assistant 

Employment Type: Full-Time 

Compensation: Competitive Pay Based on Experience

About Collins and Wright, Inc.

Collins and Wright, Inc. is a well-established commercial drywall contractor known for delivering high-quality workmanship, dependable service, and successful project execution. Our reputation has been built through strong client relationships, attention to detail, and a commitment to excellence on every project.

We are seeking a professional, organized, and detail-oriented Administrative Assistant to support our office operations and project teams. This position plays a critical role in keeping our day-to-day business activities running efficiently and ensuring project documentation and communications are handled accurately and professionally.

Position Summary

The Administrative Assistant provides administrative and clerical support to office staff, project managers, and company leadership. This role is ideal for someone who enjoys staying organized, managing multiple priorities, and contributing to a collaborative team environment.

The successful candidate will be dependable, proactive, and capable of handling a variety of responsibilities in a fast-paced construction setting.

Key Responsibilities

• Answer incoming phone calls and greet visitors in a professional and welcoming manner
• Manage incoming and outgoing mail, email correspondence, and office communications
• Maintain organized office files, project records, and digital documentation
• Assist with communication and coordination between subcontractors, vendors, suppliers, and project teams
• Support Project Managers with project documentation, including contracts, RFIs, submittals, change orders, and closeout documents
• Prepare, track, and organize invoices, purchase orders, and other administrative and accounting-related paperwork
• Schedule meetings, appointments, and project-related deliveries
• Order and maintain office supplies and support general office operations
• Assist with data entry, reporting, and document management
• Perform additional administrative duties as needed to support business operations

Qualifications

Required

• High school diploma or equivalent
• Previous administrative, office support, or clerical experience
• Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook
• Strong written and verbal communication skills
• Excellent organizational skills and attention to detail
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment
• Professional demeanor and strong customer service skills
• Reliable attendance and strong work ethic

Preferred

• Associate degree or additional administrative training
• Experience working in the construction, contracting, or trades industry
• Familiarity with project documentation, construction terminology, or job cost tracking
• Experience with accounting software, project management systems, or document management platforms

Why Join Collins and Wright, Inc.?

At Collins and Wright, we value employees who take pride in their work, support their teammates, and contribute to the overall success of our projects. We offer a stable work environment with opportunities to learn, grow, and build a long-term career.

What We Offer

• Competitive compensation based on experience and qualifications
• Stable, year-round employment
• Supportive and team-oriented work environment
• Exposure to a variety of commercial construction projects
• Opportunity for professional development and career growth
• The chance to work for a respected and established commercial contractor

Apply Today

If you're an organized professional who enjoys supporting teams, managing details, and contributing to successful projects, we'd love to hear from you.

Apply today and become part of the Collins and Wright, Inc. team, where your contributions help build successful projects and lasting relationships.