Administrative Assistant

Job Description:

Total Talent Solutions

Now hiring for an Administrative Assistant

Location: Cohoes, NY

Pay Rate: $25.00 per hour

Employment Type: 12 months

You Know Every Answer Before We Ask the Question

You know what we need before we even ask. That's your superpower. As an Administrative Assistant in Cohoes, you're the mind reader of the office, organizing, anticipating, and handling every detail before it hits the radar. You keep things smooth, stress-free, and totally on point.

Looking for Administrative Assistant jobs in Cohoes where organization and communication keep everything running smoothly? This opportunity lets you support daily business operations, coordinate administrative tasks, and help teams stay productive in a professional office environment.

If your skills and experience are a good match for this role please apply today.

Education Requirements

• High school diploma or equivalent required.
• Associate's or Bachelor's degree in Business Administration, Communications, Finance, or a related field preferred.
• Additional administrative, customer service, or office management training is a plus.

Experience Requirements

• Minimum of 5 years of experience as an Administrative Assistant, Executive Assistant, or Office Administrator.
• Experience supporting senior executives, financial advisors, account managers, or leadership teams preferred.
• Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with expense management systems such as SAP Concur preferred.
• Excellent organizational, communication, multitasking, and problem-solving skills.
• Ability to maintain confidentiality and handle sensitive client information with discretion.

Physical Capabilities

• Ability to sit and work at a computer for extended periods.
• Frequent use of a computer, keyboard, telephone, and office equipment.
• Ability to lift and move packages, office supplies, and client materials up to 20 pounds.
• Ability to perform filing, scanning, shipping, and document management tasks.

Job Duties

• Provide administrative support to advisors and account managers in a fast-paced financial services environment.
• Manage complex calendars, schedule meetings, coordinate conference calls, and resolve scheduling conflicts.
• Arrange travel, process expense reports, and support client meeting logistics.
• Prepare correspondence, reports, presentations, and business documents.
• Respond to client requests, coordinate shipping of materials, and maintain professional communication with stakeholders.
• Support onboarding of new hires and client accounts, including data entry and documentation.
• Perform general office administration, including filing, scanning, inventory management, invoice processing, mail handling, and records management.
• Maintain professionalism, accuracy, and exceptional attention to detail while meeting deadlines.

Benefits

• Competitive Weekly Pay
• Comprehensive Benefits including medical, dental, and vision coverage.
• Life and Disability Insurance for added peace of mind.
• Optional 401(k) Plan to help you prepare for the future.
• Supportive Professional Environment focused on teamwork, growth, and success.

"Had a great boss who was fair, good at managing our team. She understood life/work balance as long as you were getting your job done. Great communicator!" - Administrative Support Specialist, Staffmark

Step into a role where your organizational skills finally get the spotlight they deserve. Apply Now.

What You Will Do

As an Administrative Assistant you will provide administrative support by coordinating schedules, maintaining records, preparing documents, answering communications, organizing files, and assisting coworkers with daily operational needs. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities while maintaining a professional and customer-focused approach.

The Administrative Assistant provides the administrative foundation that helps offices operate smoothly. This role supports daily business needs through organization, communication, documentation, scheduling, and general office coordination.

Success as an Administrative Assistant requires professionalism, accuracy, and the ability to manage tasks without losing sight of important details. The position may involve supporting multiple people or departments, which makes flexibility and follow-through especially important.

A dependable Administrative Assistant brings structure to busy environments. By helping information move clearly and tasks stay organized, this role contributes directly to stronger workplace performance.

About Us

At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.

Staffmark is an equal opportunity employer. All applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Staffmark is an E-Verify employer. See our Privacy Notice for Candidates and Employees/Contractors at https://smgroupna.com/privacy-notice-for-candidates-and-employees-contractors. By applying, you consent to receive AI-generated and non-AI-generated calls, texts, or emails from Staffmark Group, its affiliates, and partners. Frequency varies and message/data rates may apply. Reply STOP to cancel or HELP for help.

The base pay range listed reflects what we reasonably expect to offer for this role. Actual pay may vary based on location, experience, and performance. Depending on the position, benefits may include medical, dental, and vision coverage; retirement and savings plans; paid holidays and time off; supplemental insurance; and additional wellness or incentive programs.