Administrative Assistant - Child Development Center

Position Details ================

Position Information -------------------

• Position Title: Administrative Assistant - Child Development Center
• Position Number: TBD
• Position Type: Temporary, Part-Time
• Hiring Location: George Campus, Wilmington, DE
• Contact Phone Number: 302-573-5469
• Contact Email: Address: w-jobsdtcc.edu

Position Specific Details -------------------------

Provide administrative support to the Child Development Center.

Salary -------

• $18.80 per hour

Classification Information -------------------------

• Classification Title: Administrative Assistant
• Job Code: 4105 (FT), 4605 (PT)
• FLSA: Non-Exempt
• Position Pay Grade: BC 10

Summary Statement -----------------

An incumbent is responsible for providing advanced administrative support to an administrative or technical supervisor and unit staff. The position requires evaluative thinking and is carried out in accordance with standard administrative support practices, operational procedures, and policies, and general work instructions.

Nature and Scope -----------------

An incumbent reports to an administrative or technical supervisor, serves in a liaison capacity between the supervisor and internal and external stakeholders, the public, and/or other departments within the College. Assignments require advanced administrative support with a high-level attention to detail, managing sensitive/confidential information for department/division records and files. Ensure accuracy of data, inclusion of supporting documentation, and adherence to deadlines and procedures that impacts both students and employees.

Incumbents assist supervisor by performing such duties as:

1. Acts as a liaison between supervisor and faculty, other departments, students, and the public, and provides guidance on routine and some non-routine matters.
2. Composes formats and types memoranda, correspondence, and reports.
3. Prepares financial/legal documents, contracts, cases, charts, and similar materials using technology while maintaining appropriate confidentiality.
4. Reviews and routes incoming mail, composes reply for employers signature, maintains a follow-up filing system on correspondence, orders supplies for department/division, and may forward copies of correspondence to others for their information and response on behalf of supervisor.
5. Supports department/division by providing routine information to callers, transfers calls to appropriate official, schedules appointments for supervisor resulting from public contact, greets visitors, ascertains nature of business, and directs visitors to appropriate staff person.
6. Arranges details for department/division meetings, conferences, and events, and travel, including but not limited to schedules, reservations, location, taking minutes, and guest seating.
7. Establishes and maintains complex filing system for the unit using traditional paper filing and digital filing using various technology.
8. Keeps a variety of department/division records, such as staff time and leave attendance, and financial documents.
9. Establishes and maintains accounting procedures for divisional budget as allocated by department/division.
10. Analyzes routine operating practices and procedures related to workflow, cost reduction, equipment, and supply utilization, to ensure smooth and efficient office operation and makes recommendations for change when necessary.
11. Tracks budget expenditures and performs research and other duties related to budget preparation, including but not limited to registrations and payments for students, processing travel requests, including calculating mileage and researching rates and lodging allotments.
12. Collects receipts and reconciles credit card.
13. May supervise, train, or provide guidance and support to other clerical employees and/or College Work Study students.
14. Performs other related duties as required.

Knowledge, Skills, and Abilities --------------------------------

• Knowledge of administrative principles and procedures.
• Knowledge of accounting, fiscal policies, and guidelines.
• Knowledge of division operations, services, programs, and campus organization.
• Knowledge of applicable policies, procedures, laws, regulations, or requirements.
• Knowledge of word processing, spreadsheet, and database software.
• Excellent interpersonal communication, decision-making, critical thinking, and organizational skills.
• Skill in searching files and records for information.
• Skill in recording and compiling data accurately.
• Ability to oversee the work of clerical/support employees.
• Ability to read, apply, and explain rules, regulations, policies, and procedures.
• Ability to exercise discretion in the handling of confidential information.
• Ability to communicate effectively both orally and in writing and relate to a diverse population in a multicultural environment.

Minimum Qualifications ----------------------

• Associates degree in a relevant field.
• Two years of responsible administrative support experience or other equivalent combination of education and experience.

Posting Details ----------------

• Posting Number: REG4943PO
• Number of Vacancies Desired: TBD
• Start Date: 03162026
• Position End Date: TBD
• Open Date: 02262026
• Close Date: Open Until Filled
• Special Applicant Instructions: Supplemental Questions Required fields are indicated with an asterisk.
• Required Documents: Resume, Cover Letter, Letter of Application, Unofficial Transcripts, First Letter of Reference, Second Letter of Reference, Optional Documents (Teaching Philosophy, Writing Sample, Curriculum Vitae, Other Document, Multi Media).