Administrative Assistant (Temporary Assignment)
Location: Ceres, CA
Position Type: Temporary (Approximately 4 Months)
Schedule: Full-Time, Monday–Friday
Compensation: $22 to $24/hour
Position Overview
A distribution company in the Ceres area is seeking a dependable and detail-oriented Administrative Assistant for a temporary assignment expected to last approximately four months. This role will provide administrative support to the office team, with a primary focus on answering phones, customer service, data entry, and clerical billing support.
The ideal candidate is professional, organized, and comfortable managing multiple tasks in a fast-paced office environment.
Key Responsibilities
Administrative Support
- Answer and direct incoming phone calls in a professional and courteous manner.
- Greet visitors and assist with general office inquiries.
- Manage incoming and outgoing mail, email correspondence, and office communications.
- Maintain electronic and paper filing systems.
- Perform data entry and update records accurately.
- Assist with scheduling, document preparation, and general office support.
- Support various administrative projects as assigned.
Billing & Clerical Support
- Assist with invoice preparation and processing.
- Enter billing information into company systems accurately and timely.
- Verify billing information and supporting documentation.
- Scan, file, and organize invoices and related records.
- Assist with customer account inquiries and billing-related documentation.
- Support the accounting team with clerical tasks and special projects.
Qualifications
- High school diploma or equivalent.
- 1+ years of administrative, customer service, office support, or clerical experience.
- Strong data entry and organizational skills.
- Excellent verbal and written communication skills.
- Proficiency in Microsoft Office, including Outlook, Word, and Excel.
- Ability to prioritize tasks and meet deadlines.
- Strong attention to detail and accuracy.
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Physical Requirements
- Ability to sit for extended periods while working at a computer.
- Ability to occasionally lift and move office materials up to 20 pounds.
- Ability to communicate effectively in person and by telephone.
This is an excellent opportunity for an administrative professional seeking a short-term assignment with a collaborative team environment. Candidates who enjoy a variety of administrative and clerical responsibilities and can quickly adapt to new processes are encouraged to apply.