Administrative Skills, Business Administration, Business Development, Calendar Management, Catering Services, Communication Skills, Data Entry, Detail Oriented, Establish Priorities, Event Management, Interpersonal Skills, Leadership, Logistics, Microsoft Excel, Microsoft Office, Microsoft PowerPoint, Microsoft Word, Organizational Skills, Plan Meetings, Problem Solving Skills, Project/Program Coordination, Records Management, Team Player, Time Management, Videoconferencing, Writing Skills
The Administrative Assistant, Business Development - Contractor reports to the Senior Vice President of Business Development. This role provides administrative and logistical support to multiple sub-departments in the Business Development team, ensuring efficient coordination of meetings, projects, and day-to-day operations.
Responsibilities:
- Coordinate and schedule meetings for multiple sub-departments within the Business Development team
- Assist with meeting logistics for in-person, virtual, and hybrid meetings (room reservations, video conferencing setup, catering, and materials) at both client's Bellevue location and Everett location(s)
- Assist in the preparation and distribution of meeting agendas, presentations, and supporting documents in advance
- Assist with tracking action items, follow-ups, and deadlines resulting from meetings
- Serve as a central administrative point of contact for all supported sub-departments
- Assist with administrative support including data entry, document preparation, filing, and records management.
- Coordinate with the Meeting and Events Coordinator to facilitate planning for and execution of required technology, hospitality, and space/logistics for meetings.
- Assist with cross-departmental communication and information sharing.
- Assist with ad hoc administrative tasks as assigned
Key Qualifications and Skills:
- Associates Degree in business or communications, business administration, or a related field with 4 years minimum of experience OR a Bachelor's degree in business or communications, business administration, or a related field with 3 years of experience.
- Years of experience must be in Administrative Support, Project Coordination, including experience working in business development, commercial support, and/or project coordination.
- Highly organized and detail-oriented; high degree of accuracy.
- Ability to work under tight deadlines and self-prioritize work.
- Adaptable and comfortable operating in a fast-paced environment
- Proficiency with Microsoft Office Suite (Excel, PowerPoint, Word).
- Strong understanding of the sensitive nature of working in the executive office and have good judgement, problem solving skills and maintain the highest levels of confidentiality and integrity.
- Ability to report and track deliverables to manager on a regular and consistent basis.
- Must project a positive, collaborative, professional demeanor at all times.
- Must have excellent written communications, interpersonal skills, and the ability to interact positively with all levels within the organization including senior executives, trustees, donors, and peers.
- Team player who can assess when to act autonomously and when to coordinate with others or seek leadership input.
- The successful candidate will possess a high degree of trust and integrity, communicate openly and display respect and a desire to foster teamwork.