Administrative Assistant

We are seeking a Administrative Support professional:

The ideal candidate will have experience in travel coordination and/or timekeeping. Experience working in a higher education, research, or similar professional environment is preferred.

This is a hybrid position following the completion of training.

Key Responsibilities

Timekeeping Support

• Manage timekeeping for staff, including sending pre- and post-payroll reminders for unreleased and unapproved timesheets.
• Assist employees and supervisors with timesheet corrections and coordinate necessary updates with internal stakeholders.
• Ensure compliance with established timekeeping procedures and policies.
• Serve as the primary point of contact for payroll and timekeeping-related inquiries.

Travel Coordination Support

• Process conference attendance requests and ensure all required approvals and documentation are completed.
• Serve as the primary point of contact for travel and conference-related inquiries.
• Manage travel requests and expense reports, including:
  • Coordinating domestic and international travel approvals.
  • Researching travel options and arranging airfare, hotel accommodations, and rental vehicles.
• Ensure travelers complete required safety, security, and compliance training as applicable.
• Track travel authorizations and expense reports to ensure timely processing.
• Advise employees on organizational travel policies and procedures.

Required Qualifications

• Associate degree preferred.
• Minimum of 4 years of relevant administrative experience in a fast-paced professional environment.
• Strong analytical, organizational, and problem-solving skills.
• Ability to work independently with minimal supervision while maintaining accuracy and meeting deadlines.
• Excellent customer service skills with the ability to build positive working relationships across all organizational levels.
• Proficiency with Microsoft Office (Word, Excel, Outlook), Google Workspace (Docs, Sheets), email, and web-based applications.
• Ability to learn new software applications and maintain electronic records and databases.
• Strong written, verbal, and interpersonal communication skills.
• Demonstrated attention to detail, dependability, and proactive approach to supporting teams.

Preferred Qualifications

• Experience supporting travel administration, payroll, or timekeeping functions.
• Experience working in a higher education, research, government, or similar professional environment.