Administrative Assistant

Administrative Assistant - United States - 195101 - Koch

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Administrative Assistant

Location(s)

Bedminster, New Jersey

Company

DEPCOM Power

Career Field

Administrative Support

Job Number

195101

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Your Job

DEPCOM Power, a Koch Engineered Solutions (KES) company, is seeking an Office Manager to join our team on-site in Bedminster, New Jersey. In this role, you will support business leaders across our New Jersey office and satellite locations while helping to ensure efficient day-to-day office operations. You will balance office management, project coordination, and administrative support responsibilities in a fast-paced environment, managing a variety of priorities and stakeholders.

This role is not eligible for Visa sponsorship.

Our Team

At Koch Industries, our Principle Based Management philosophy is at the center of how we do business, and as an employee, you will begin your journey of understanding and applying the way we do business in your everyday work.

What You Will Do

• Serve as the primary point of contact for visitors, clients, vendors, and office communications.
• Manage incoming and outgoing mail, packages, and shipments.
• Maintain office supplies, equipment, kitchen inventories, and other administrative resources.
• Coordinate conference room scheduling, meeting logistics, and workspace readiness.
• Support employee and intern onboarding, including workspace setup and coordination with hiring teams.
• Liaise with IT to support office technology, equipment repairs, and printer functionality.
• Plan and coordinate employee engagement, recognition, wellness, and office events.
• Coordinate office maintenance, facility services, and vendor relationships.
• Review and approve invoices and support budget and expense tracking for office operations.
• Maintain labor law postings, licenses, permits, and other required office documentation.
• Provide project and administrative support, including scheduling, tracking milestones, coordinating communications, and maintaining documentation.
• Support calendar management and meeting coordination for office staff and leadership.
• Maintain confidential employee and business records.
• Identify and implement opportunities to improve office operations and administrative processes.
• Support leadership with special projects and executive administrative assistance.
• Maintain office branding and marketing standards, as needed.

Who You Are (Basic Qualifications)

• Previous administrative, office coordination, or customer-facing support experience
• Proficient in Microsoft Office applications, including Excel, PowerPoint, Word, Outlook, and Teams.
• Experience supporting calendars, scheduling, or administrative coordination for multiple stakeholders.
• Demonstrated ability to handle confidential and sensitive information with professionalism and discretion
• Experience managing multiple projects, tasks, and competing priorities simultaneously while meeting established deadlines.

What Will Put You Ahead

• Familiar with project-based applications for document repositories
• Familiar with scheduling tools, such as Microsoft P6
• Experience with document control systems and management

For this role, we anticipate paying $60,000k - $90,000k per year. This role is eligible for variable pay, issued as a monetary bonus or in another form.

At Koch companies, we are entrepreneurs. This means we openly challenge the status quo, find new ways to create value and get rewarded for our individual contributions. Any compensation range provided for a role is an estimate determined by available market data. The actual amount may be higher or lower than the range provided considering each candidate''s knowledge, skills, abilities, and geographic location. If you have questions, please speak to your recruiter about the flexibility and detail of our compensation philosophy.

Hiring Philosophy

All Koch companies value diversity of thought, perspectives, aptitudes, experiences, and backgrounds. We are Military Ready and Second Chance employers. Learn more about our hiring philosophy here.

Who We Are

As a Koch Engineered Solutions company, DEPCOM Power is a leading energy solutions partner for the utility solar and broader energy industries, providing project development support, engineering, procurement and construction, energy storage, repowering and operations and maintenance services. Our highly skilled team of conventional and renewable power industry experts work to deliver the lowest cost of energy and the highest rate of return.

At Koch, employees are empowered to do what they do best to make life better. Learn how our business philosophy helps employees unleash their potential while creating value for themselves and the company.

Our Benefits

Our goal is for each employee, and their families, to live fulfilling and healthy lives. We provide essential resources and support to build and maintain physical, financial, and emotional strength - focusing on overall wellbeing so you can focus on what matters most. Our benefits plan includes - medical, dental, vision, flexible spending and health savings accounts, life insurance, ADD, disability, retirement, paid vacation/time off, educational assistance, and may also include infertility assistance, paid parental leave and adoption assistance. Specific eligibility criteria is set by the applicable Summary Plan Description, policy or guideline and benefits may vary by geographic region. If you have questions on what benefits apply to you, please speak to your recruiter.

Additionally, everyone has individual work and personal needs. We seek to enable the best work environment that helps you and the business work together to produce superior results.

Equal Opportunities

Equal Opportunity Employer, including disability and protected veteran status. Except where prohibited by state law, some offers of employment are conditioned upon successfully passing a drug test. This employer uses E-Verify. Please click here for additional information. (For Illinois E-Verify information click here, aquí, or tu). #LI-CG5

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