| Location | Las Cruces, New Mexico |
Department Contact: Susanne Berger, 575-646-2101, sberger@nmsu.edu
Internal or External Search: External - Open to all applicants
Advertising Summary: Join our team! Serve as the first point of contact for Facilities & Services, providing exceptional customer service, coordinating work orders, and processing access requests.
Position Title: Administrative Assistant Associate
College/Division: Facilities and Services
Department: 500450-FS ACCOUNTING
Location: Las Cruces
Offsite Location (if applicable):
Target Hourly/Salary Rate: $16.83
Appointment Full-time Equivalency: 1.0
FLSA Status: Non-Exempt
Bargaining Unit Announcement: This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).
Contingent Upon Funding: Not Applicable
Standard Work Schedule: Standard (M-F, 8-5)
If Not a Standard Work Schedule:
Job Duties and Responsibilities: Performs all aspects of Facilities & Services front desk reception area. Processes and coordinates all AiM Work Orders. Processes all Electronic and Key access requests. Provides reception for all visitors at the Facilities & Services Administrative office. Under direct supervision, performs a range of accounting functions. Includes preparation of requisitions, invoices, JV's, etc. Reconciliation of general internal service unit accounts and analysis of data to verify internal consistency and completeness. Prepares a variety of recurring accounting related reports, summaries, financial statements, statistical reports and reconciliations.
Required Education and Experience:
High School diploma + 1 years of relevant experience, or higher degree.
Equivalent Qualifications:
Preferred Qualifications:
Customer service experience, work order system experience.
Special Certification/Licensure:
Environment: Work is normally performed in a typical interior/office work environment.
Physical Effort: No or very limited physical effort required.
Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.
Risk: No or very limited exposure to physical risk.