Administrative Assistant - ARD's (26-27)

Job Title: Administrative Assistant - ARDs

Wage/Hour Status: Non-Exempt

Reports to: Special Education Director

Pay Grade: CP6

Dept./School: Special Services

Date Revised: 03/04/2024

Annual Work Days Scheduled: 197

SALARY / WORK DAYS:

Hourly pay range minimum is $20.45; pay based upon experience; will work 7.5 hours daily and 37.5 hours weekly, normally work 197 days annually

Primary Purpose:

To assist the members of the campus-based evaluation team (e.g. Diagnosticians, LSSPs, SSP Interns, SLPs, SLPAs etc.) in duties related to supporting the ARD and special education evaluation process. Support as needed the Special Education Department with the day to day routine of the special education administrative office and other duties as assigned. Work under the direct supervision of the Director of Special Education. Working in collaboration with the campus-based evaluation team, campus administrators, and campus staff to support the organization and management of the routine work activities of the ARD and student evaluation processes. Provide clerical services to the Director of Special Education and campus-based evaluation team, to include proper handling of confidential information. This position is campus-based unless otherwise assigned by the Director of Special Education. Communicate positively and effectively with all levels of district employees, outside agencies, and the general public.

Qualifications:

Education/Certification:

• High School Diploma or GED

Special Knowledge/Skills:

• Effective communication and interpersonal skills
• Knowledge of school district organization, operations, and administrative policies
• Ability to follow verbal and written instructions
• Basic math skills
• Ability to use personal computer and software to develop spreadsheets, databases, word processing, and file maintenance
• Bilingual (Spanish) preferred

Experience:

• Three years secretarial experience, preferably in a public education environment

General Employee Requirements:

• Quality of Work - complete assignments meeting quality standards, to include accuracy, neatness, thoroughness and adherence to standards and safety rules.
• Quantity of Work - demonstrate the ability to manage several responsibilities simultaneously, perform work in a productive and timely manner, and meet work schedules.
• Work Habits - display a positive, cooperative attitude toward work assignments, working diligently to accomplish tasks assigned.
• Communication - communicate in a positive manner with others, to include listening and responding appropriately, expressing ideas orally and in writing in a manner that helps build a positive climate for the organization.
• Dependability - adhere to time frames, monitor projects and exercise follow-through, be on time for meetings and appointments, and respond appropriately to instructions and procedures.
• Cooperation - work well with co-workers and supervisors as a contributing team member, demonstrate consideration of and maintain rapport with others, and help others willingly.
• Initiative - seek and assume greater responsibility, monitor projects independently as required, and follow through appropriately.
• Adaptability - adjust well to any change in duties, procedures, supervisors or work environment, accept new ideas and approaches to work, and respond appropriately to constructive criticism and suggestions for work improvement.
• Judgment - effectively analyze problems, determine appropriate action for solutions, and use logical thinking to exhibit timely and decisive action.
• Attendance - attend work on a consistent basis, taking care to consider the use and number of absences in accordance with policy so that the organization is not negatively impacted.
• Punctuality - arrive to work and depart from work according to department and district requirements.

Working Conditions:

Tools/Equipment Used: Personal computer and peripherals; wheelchair lift, ramp, and other instructional equipment that may be required by student need

Posture: Prolonged standing; frequent kneeling/squatting, bending/stooping, pushing/pulling, and twisting

Motion: Frequent walking

Lifting: May require regular heavy lifting (45 pounds or more) and positioning of students with physical disabilities, control behavior through physical restraint, assist non ambulatory students, and lift and move adaptive and other classroom equipment; may work prolonged or irregular hours

Environment: Exposure to biological hazards

Mental Demands: Maintain emotional control under stress