POSITION SUMMARY
The ideal candidate is highly self-motivated, professional and capable of managing their work load
and prioritizing task in a fast-pace corporate environment. This is an excellent opportunity to join a
growing company with competitive compensation and benefits. The Administrative Assistant -
Central Office reports to the Chief of Staff.
KEY RESPONSIBILITIES
- Coordinate executive communications, including taking calls, responding to emails and
interfacing with clients
- Prepare internal and external corporate documents for team members and industry partners
- Schedule meetings and appointments and manage travel itineraries
- Maintain an organized filing system of paper and electronic documents
- Uphold a strict level of confidentiality
- Develop and sustain a level of professionalism among staff and clientele
- Answering phones and routing calls to the correct person or taking messages.
- Researching and conducting data to prepare documents for review and presentation by the
Superintendent and team.
- Using various software, including word processing, spreadsheets, databases, and
presentation software.
- Provide general administrative support.
- Additional Duties and Responsibilities
- Manage and maintain accurate student enrollment records within the Infinite Campus Student
Information System (SIS), including new enrollments, withdrawals, transfers, and demographic
updates.
- Support Census management by verifying student data, enrollment counts, and compliance
documentation required for state and federal reporting.
- Monitor and assist with daily student attendance processes, ensuring accurate entry,
corrections, and follow-up in Infinite Campus.
- Demonstrate working knowledge of district systems, including Infinite Campus, ParentSquare,
and other student data platforms, and provide support as needed.
- Coordinate the generation, review, and distribution of report cards, ensuring accuracy,
timeliness, and compliance with district grading policies.
- Distribute report cards to parents/guardians through approved platforms (digital and/or print),
maintaining confidentiality and proper documentation.
- Assist with ParentSquare communication management, including posting announcements,
managing parent inquiries, and supporting school-to-family communication efforts.
- Generate student and administrative reports from Infinite Campus and related systems for
leadership, auditors, and state reporting purposes.
- Collaborate with school sites, counselors, and administrators to resolve enrollment,
attendance, and data discrepancies.
- Ensure compliance with FERPA and district confidentiality standards when handling student
and family information.
- Provide technical and procedural support to staff regarding student information systems and
reporting processes.
- Perform additional clerical and administrative duties related to student services and district
operations as assigned.
MINIMUM QUALIFICATIONS
- Bachelors Degree; Business Administration
- Administration experience: 3 years reporting directly to senior management
- Strong organizational, project management and problem-solving skills
PREFERRED QUALIFICATIONS
- Prior experience in a public charter school or similarly mission-driven educational setting.
- Familiarity with TMSA's academic model, student population, and Leader in Me framework.
- Bilingual abilities (English plus an additional language).
KEY COMPETENCIES
- Mission Alignment - Demonstrates strong commitment to TMSA's mission and Science ·
Wisdom · Peace values.
- Communication - Communicates clearly and professionally with students, families,
colleagues, and supervisors.
- Collaboration - Works effectively as part of a multi-disciplinary team.
- Integrity - Maintains the highest standards of confidentiality, professionalism, and ethical
conduct.
- Continuous Improvement - Welcomes feedback and pursues ongoing professional growth.