Administrative Assistant

POSITION SUMMARY

The ideal candidate is highly self-motivated, professional and capable of managing their work load

and prioritizing task in a fast-pace corporate environment. This is an excellent opportunity to join a

growing company with competitive compensation and benefits. The Administrative Assistant -

Central Office reports to the Chief of Staff.

KEY RESPONSIBILITIES

• Coordinate executive communications, including taking calls, responding to emails and

interfacing with clients

• Prepare internal and external corporate documents for team members and industry partners
• Schedule meetings and appointments and manage travel itineraries
• Maintain an organized filing system of paper and electronic documents
• Uphold a strict level of confidentiality
• Develop and sustain a level of professionalism among staff and clientele
• Answering phones and routing calls to the correct person or taking messages.
• Researching and conducting data to prepare documents for review and presentation by the

Superintendent and team.

• Using various software, including word processing, spreadsheets, databases, and

presentation software.

• Provide general administrative support.
• Additional Duties and Responsibilities
• Manage and maintain accurate student enrollment records within the Infinite Campus Student

Information System (SIS), including new enrollments, withdrawals, transfers, and demographic

updates.

• Support Census management by verifying student data, enrollment counts, and compliance

documentation required for state and federal reporting.

• Monitor and assist with daily student attendance processes, ensuring accurate entry,

corrections, and follow-up in Infinite Campus.

• Demonstrate working knowledge of district systems, including Infinite Campus, ParentSquare,

and other student data platforms, and provide support as needed.

• Coordinate the generation, review, and distribution of report cards, ensuring accuracy,

timeliness, and compliance with district grading policies.

• Distribute report cards to parents/guardians through approved platforms (digital and/or print),

maintaining confidentiality and proper documentation.

• Assist with ParentSquare communication management, including posting announcements,

managing parent inquiries, and supporting school-to-family communication efforts.

• Generate student and administrative reports from Infinite Campus and related systems for

leadership, auditors, and state reporting purposes.

• Collaborate with school sites, counselors, and administrators to resolve enrollment,

attendance, and data discrepancies.

• Ensure compliance with FERPA and district confidentiality standards when handling student

and family information.

• Provide technical and procedural support to staff regarding student information systems and

reporting processes.

• Perform additional clerical and administrative duties related to student services and district

operations as assigned.

MINIMUM QUALIFICATIONS

• Bachelors Degree; Business Administration
• Administration experience: 3 years reporting directly to senior management
• Strong organizational, project management and problem-solving skills

PREFERRED QUALIFICATIONS

• Prior experience in a public charter school or similarly mission-driven educational setting.
• Familiarity with TMSA's academic model, student population, and Leader in Me framework.
• Bilingual abilities (English plus an additional language).

KEY COMPETENCIES

• Mission Alignment - Demonstrates strong commitment to TMSA's mission and Science ·

Wisdom · Peace values.

• Communication - Communicates clearly and professionally with students, families,

colleagues, and supervisors.

• Collaboration - Works effectively as part of a multi-disciplinary team.
• Integrity - Maintains the highest standards of confidentiality, professionalism, and ethical

conduct.

• Continuous Improvement - Welcomes feedback and pursues ongoing professional growth.