Administrative Skills, Apple, Apple Macs, Calendar Management, Customer Support/Service, Event Management, Intuit Quickbooks, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Nonprofit, Order Supplies, Plan Meetings, Rentals, Retail Sales, Sales, Sculpture, Small Business, Visual Programming
Administrative Assistant
Location: Phoenix, AZ
Position Description: Currently, we have an Administrative Assistant opportunity with our art gallery client, who has become a cultural center for all ages. The client is a vibrant, non-profit art center located in one of the first homes built in Arcadia, Phoenix, AZ. Its scenic setting and historic charm provide a unique setting in which visitors can explore and enjoy visual arts programming through classes, workshops, lectures, exhibitions, and events. For children, a variety of art activities are offered year-round, including After-School Art Classes, Summer Camps, and Family Fun Nights. Venue rentals are also available for weddings, board retreats, private parties, and custom classes. An on-site gift shop and outdoor sculpture garden offer one-of-a-kind works of art for sale, which foster their mission to support and showcase Arizona artists.
Roles and Responsibilities
- Phones
- Computer work on Mac
- Greeting guests
- Tracking visitor traffic
- Helping with calendar and meeting coordination (Zoom, Teams)
- Sending out correspondence
- Tracking and ordering supplies
- Jumping in with whatever needs doing to keep the client moving forward
Skills
- 1+ years of administrative experience
- 1+ years customer service experience
- Mac experience
- Knowledge of MAC computers (Apple), plus proficiency with Microsoft Office Suite (Outlook, Word, Excel) and Google Workspace; experience with a donor database and QuickBooks experience is a plus.
- Minimum 2 years of experience in an Administrative Assistant role.
- Art, retail sales, HR, or non-profit experience in a small business is a plus. Event planning experience is a plus.