Department: Adult Probation
Sub-Department: N/A
Pay Grade: 103
FLSA Status: Non-Exempt
Employment Status: Full Time
Reports to: Administrative Supervisor
Supervises: N/A
Job Summary:
To perform specialized departmental clerical duties and responsibilities within the department.
Essential Job Functions:
- Type letters, reports, memos, and other documents required by the department staff.
- Enters statistical information into information system ensure correct and accurate data collection
- Interviews defendants and completes screening sheets for reports as necessary.
- Processes all required Court documents and maintains Court document database.
- Serves as an alternate person to the Administrative Clerk in their absence.
- Acts as the departmental coordinator of Court ordered D.N.A. collection. Schedules offenders, takes fingerprints and performs mouth swabs for transmission to the PA State Police.
- Attends Court and provides departmental screening data for defendants.
- Serves as an alternate contact person for Information Management and Technology Operations (IMTO) by resolving problems, processing SRO's and acting as a technical liaison.
- Sorts and distributes departmental mail
- Accesses and distributes files per Judge's request.
- Serves as an assistant to all departmental staff.
- Serves as an assistant web administrator.
- Archives and manages case files
- Attends meetings or training sessions as required.
- Performs any additional duties as assigned by the Chief Probation Officer or Administrative Supervisor.
Minimum Requirements to Perform the Work:
Education:
- High school diploma or equivalent, plus business/clerical and computer training.
Work Experience:
- 2-3 years working experience in office or court system preferred. AP/CPCMS knowledge preferred.