Job Title: Administrative Coordinator / Administrative Assistant
Location: New York, NY
Job Type: Contract
Duration: 13 Weeks (With Highly Possibility of Extension or permanent placement)
Shift: Day Shift
Schedule: Mon – Fri - 9:00am – 5:00pm
Pay Rate
- Local: $17.00- $18.00 Per Hour
Required Qualifications
Responsibilities
- Answers routine and specific inquiries when possible. Directs inquiries, when necessary, to the appropriate department or individual for further information and/or resolution.
- Assists in maintaining and monitoring the budget and grant allocations. Prepares documents required to maintain balanced accounts for review and approval.
- Initiates and follows through on human resources and payroll transactions. Generates weekly payroll submission. Maintains liaison with human resources and payroll to coordinate and resolve issues and problems.
- Ensures adequate restock of supplies for department. Takes inventory or examines merchandise to identify items to be reordered or replenished.
- Requisitions merchandise from supplier and collaborates with Purchasing to secure the best pricing for equipment and supplies. Tracks expiration of vendors' contracts and renews as needed.
- Checks materials submitted for supervisor's attention to ensure all relevant data, authorizations and pertinent information are included.
- May assist supervisor with the completion of grant applications, special projects and JCAHO and other survey preparations.
- Mentors, trains and/or conducts orientation for new office support staff and monitors performance.
- Coordinates administrative, secretarial and/or general office support coverage.
- Assigns work, sets deadlines and supervises the work of assigned staff.
- Performs other related duties.