Administrative Assistant - Administration

ADMINISTRATIVE ASSISTANT- ADMINISTRATION

FLSA: NON-EXEMPT

Duties/Responsibilities:

• Greet visitors, assess their needs and guide them to the appropriate areas of service.
• Answer incoming calls and route them to the relevant departments.
• Provide administrative support, including scanning, faxing, and copying.
• Assist IT, Training and HR departments with employee badge management.
• Assist Executives Assistants when needed.
• Record and log employee call-out messages.
• Support Human Resources with candidate paperwork.
• Act as a liaison between potential candidates and supervisors at clinic locations.
• Create, edit and manage communication materials, including website content, Facebook, Instagram updates, marketing materials, print publications, and other communication platforms.
• Develop and execute media and marketing initiatives via the website, Facebook, Instagram and other communication methods.
• Order and keep track of office supplies and kitchen supplies.
• Maintain accurate record of transfers and send new badges and new job description to transferred employees.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Must be able to effectively manage workflow and maintain high-quality standards in environments where staffing levels may be below ideal, demonstrating the ability to prioritize tasks and collaborate with the team under pressure.
• Ability to use office equipment, including computers, copy machines, fax machines, telephones, calculators, and more.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to prioritize tasks and to delegate them when appropriate.
• Proficient with Microsoft Office Suite, Canva and related software.
• Perform additional tasks as needed to support the centers.

Education and Experience:

• High School Diploma or equivalent.
• At least two years related experience preferred.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 30 pounds at times.
• Must be able to travel to various center locations as required.