Administrative Assistant

Envision Innovative Solutions is a trusted technology and engineering partner delivering mission critical capabilities to government and commercial clients. Founded in 2006, we specialize in cybersecurity, information assurance, systems engineering, enterprise IT and network support, C5ISR, and software development, with internal R&D in extended reality (XR)—including VR, AR, and MR—for training and simulation.

Envision is seeking a motivated, career, and customer-oriented Administrative Assistant to join our team in Aberdeen Proving Ground, Maryland.

Primary Responsibilities:

• Support office operations to include calendar coordination, information technology, meetings, and requirements reporting. These tasks include the following:
• Manage executive calendars by coordinating and scheduling all meetings, conference rooms, and high-visibility visits. This includes directing visitors, answering inquiries, creating agendas, and recording official notes and minutes for record-keeping and file maintenance.
•  Provide administrative support to internal CPE ISW organizational events as directed. Support administrative requirements for principal participation in CPE ISW internal events, including team-building events, industry engagements, Distinguished Visitor events sponsored by CPE ISW.”
• Prepare, review, and edit all executive correspondence—including Star/SES notes, official reports, and memoranda—for accuracy, completeness, and strict compliance with AR 25-50 and other guidelines. Receive and prepare read-ahead materials to ensure leadership is fully briefed.
• Manage all HQ information requests, actions, and work products. Perform administrative data management, analysis, and research, tracking internal communications and workflow using SharePoint to ensure all missions and tasks are staffed and completed in a timely manner.
•  Coordinate and assist personnel in preparing all executive travel arrangements and authorizations through the Defense Travel System (DTS). Input and maintain all personnel time and attendance records in ATAAPS.
•  Coordinate executive site security access across multiple locations, manage office mail and deliveries, maintain official HQ email and conference lists, and safeguard Government material.
• Develop and maintain internal resources, including SharePoint content, databases, spreadsheets, SOPs, and official templates. Proficiently operate government-provided software, including the Microsoft Office suite, and maintain administrative access to systems like the Manpower Information Retrieval and Reporting System (MIRARS).

• Bachelor’s degree and 6 years related experience. Additional 6 years experience can be substituted for a degree.
• At least 2 years’ experience in a Military environment.
• Ability to work with government provided software packages
• Ability to work independently
• Experience with (i.e. Microsoft Word, Excel, Project, Outlook and PowerPoint), Adobe, ETMS2, TEAMs, Power BI
• Experience writing SOP.

Security Clearance requirement:

• Active Secret clearance

Envision Innovative Solutions is an equal-opportunity employer. All Qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, citizenship, sex, sexual orientation, gender identity, veteran's status, age, disability or any other basis prohibited by law.