Administrative Assistant 5

Manage complex calendars across multiple senior leaders (North America Manufacturing GM, North America Pilot GM, local leadership directors). Coordinate leadership cadence, including biweekly staff meetings, leadership reviews, and strategic sessions. Handle highly sensitive and confidential information with discretion (organizational changes, customer matters, business strategy). A highly experienced administrative professional who thrives in a fast-paced, high-visibility environment. A proactive, forward-thinking partner who anticipates needs and removes barriers for leaders. A trusted individual with strong judgment and a proven ability to handle confidential information. Someone who is comfortable operating across organizational levels, from executives to front-line manufacturing teams. A strong multitasker who can pivot quickly and maintain composure under pressure. 6+ years of senior administrative experience, including support of executive-level leaders. Experience supporting multiple leaders and managing complex priorities simultaneously. Background in manufacturing, operations, or similarly fast-paced environments preferred. Demonstrated experience coordinating large-scale meetings or events (e.g., all-hands). Strong proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Teams). Coordinate travel and expense reports for executives who travel at least monthly. Serve as a central hub connecting Manufacturing, Pilot, and cross-functional partners (HR, IT, Facilities, Finance, etc.). Coordinate site visits, customer engagements, and leadership travel. Support onboarding, interviews, and team engagement activities. Ensure smooth site operations, including office coordination, supplies, and facilities interface. Support a dynamic 24/7 environment spanning multiple shifts and employee populations. Manage purchase requisitions, expense reports, invoicing, and tracking.