Location: Hybrid (Must be based in Washington State and able to work onsite in Redmond, WA, three days per week)
Pay Rate: $40/hour
About the Role
We are seeking an experienced Administrative Assistant IV to provide high-level executive and organizational support within a dynamic, fast-paced, and highly cross-functional environment. In this role, you will be a trusted partner to leadership, helping drive productivity and operational excellence through expert calendar management, stakeholder coordination, event planning, and administrative support.
The ideal candidate is highly organized, proactive, detail-oriented, and comfortable working with senior executives while managing competing priorities across multiple teams and stakeholders.
Key Responsibilities
- Manage complex executive calendars, scheduling priorities, and meeting logistics across multiple stakeholders.
- Coordinate and support day-to-day business operations to maximize executive effectiveness and team productivity.
- Oversee general office administration, including ordering supplies, maintaining records management systems, and supporting basic bookkeeping activities.
- Review and process invoices, reports, memos, correspondence, financial documents, and other business materials.
- Review and maintain corporate records, documentation, and reports with a high level of accuracy and confidentiality.
- Analyze incoming communications, submissions, and reports to determine priority, significance, and appropriate distribution.
- Prepare agendas, presentation materials, and meeting documentation for leadership, committees, and board meetings.
- Coordinate domestic and international travel arrangements, offsite meetings, team events, and other business activities.
- Serve as a key liaison between executives, vendors, business partners, and internal teams.
Required Skills & Qualifications
- Exceptional verbal and written communication skills.
- Strong organizational, multitasking, and time-management abilities.
- Demonstrated ability to work independently and exercise sound judgment.
- Proven experience handling highly confidential information with professionalism and discretion.
- Strong event planning and meeting coordination experience.
- Excellent interpersonal and customer service skills.
- Leadership and mentoring capabilities, with the ability to provide guidance and constructive feedback.
- Advanced proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
Education & Experience
- High School Diploma or GED required.
- 8-10 years of administrative support experience required.
- Experience supporting senior executives and leadership teams required.
- Experience working in large, fast-paced corporate environments preferred.
Top 3 Required Skills
- Complex Calendar Management - 8-10 years of experience managing executive calendars, scheduling conflicts, and stakeholder priorities.
- Communication Skills - 8-10 years of experience demonstrating exceptional written and verbal communication abilities.
- Vendor Management - 8-10 years of experience coordinating with external vendors and managing business relationships.