ADMINISTRATIVE ASSISTANT 3

Req ID: 49179

Team: K72 CVN 80/81 CARRIER PR

Entity: Newport News Shipbuilding

US Citizenship Required for this Position: Yes

Full-Time

Shift: 1st

Relocation: No relocation assistance available

Virtual/Telework Opportunity: No - Not eligible for telework

Travel Requirements: No

Clearance Required: No - Clearance Not Required to Start

Salary Range: $52,000.00 to $68,000.00

The anticipated salary range represents the estimated base pay for this role. Final compensation will be determined based on experience, qualifications, and other job-related factors, and may vary from the posted range

Meet HII's Newport News Shipbuilding

With more than 25,000 employees - including third-, fourth- and even fifth-generation shipbuilders - HII's Newport News Shipbuilding (NNS) division is the largest industrial employer in Virginia. We're the sole designer, builder and refueler of U.S. Navy nuclear aircraft carriers and one of two providers of U.S. Navy nuclear submarines. Our diverse and innovative team of professionals ranges from skilled trades to project managers, engineers and software developers to solution architects, technical subject matter experts, and system users. We collaborate together at the forefront of technology, manufacturing, and integration of the most powerful and survivable naval ships in the world. Want to be part of the team? Apply today! We look forward to meeting you.

The Role

Provides comprehensive administrative, operational, and logistical support to program leadership and organization. Performs complex administrative functions requiring independent judgement, initiative, discretion, strong communication skills, and the ability to manage multiple competing priorities. Coordinates activities across departments and levels of management, researches and resolves administrative and operational issues, supports facility and records-management requirements, and anticipates the needs of leadership and the organization.

Essential Duties/Responsibilities

• Manages and maintains leadership calendars, including scheduling and coordinating meetings, resolving scheduling conflicts, monitoring upcoming commitments, and ensuring leadership schedules are accurate and appropriately prioritized.
• Coordinates meetings, conferences, executive visits, and other events. Identifies and reserves appropriate meeting spaces, assists with conference room setup, coordinates equipment and logistical requirements, and serves as a resource for personnel throughout the organization seeking assistance with meeting and conference room arrangements.
• Coordinates catering and other meeting related services when required, including planning ahead for attendance and business needs, monitoring applicable per diem or spending limitations, placing orders, and ensuring appropriate supporting documentation is maintained.
• Prepares, processes, and reconciles expense reports and other business expenses in accordance with company policies and financial requirements.
• Provides administrative support to leadership, including preparing correspondence, reviewing draft and final documents for accuracy, formatting, and grammatical usage, maintain files and reference materials, responding to inquiries, and directing personnel to appropriate resources.
• Serves as the designated Building Owner and primary administrative point of contact for facility related concerns, initiates and tracks service requests, coordinates with Facilities and other responsible organizations, and communicates outages, maintenance activities, access restrictions, and other building related information to affected personnel.
• Miscellaneous functions including recognition programs, Records Coordinator, & Ethics Compliance Advocate.

Additional Responsibilities may include:

• Performs normal office functions such as setting up and maintaining files
• Interviewing callers and making proper referrals
• Receiving, referring, or answering mail
• Answers questions relating to office operations and established policies and procedures
• May take and transcribe dictation.

Must Have

High School/GED and 4 years of additional education and/or experience

Nice to Have

Preferred experience includes:

• VMS, SAP knowledge, SMAX, IndySoft

Why HII

We build the world's most powerful, survivable naval ships and defense technology solutions that safeguard our seas, sky, land, space and cyber. HII's diverse workforce includes skilled tradespeople; artificial intelligence, machine learning (AI/ML) experts; engineers; technologists; scientists; logistics experts; and business administration professionals.

Recognized as one of America's top large company employers, we are a values and ethics driven organization that puts people's safety and well-being first. Regardless of your role or where you serve, at HII, you'll find a supportive and welcoming environment, competitive benefits, and valuable educational and training programs for continual career growth at every stage of your career.

Working at HII is more than a job - it's an opportunity to build a future. We offer comprehensive benefits including: medical, prescription drug, dental and vision plan choices, on-site health centers, tele-medicine, wellness resources, employee assistance programs, savings plan options (401K), financial education and planning tools, life insurance, tuition reimbursement, employee discounts, early childhood and post-secondary education scholarships, and more. Some benefits may vary depending on your specific division or work location.

Together we are working to ensure a future where everyone can be free and thrive.

All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, physical or mental disability, age, or veteran status or any other basis protected by federal, state, or local law. U.S. Citizenship may be required for certain positions.

Do You Need Assistance?

If you need a reasonable accommodation for any part of the employment process, please send an e-mail to buildyourcareer@hii-co.com and let us know the nature of your request and your contact information. Reasonable accommodations are considered on a case-by-case basis. Please note that only those inquiries concerning a request for reasonable accommodation will be responded to from this e-mail address.

Additionally, you may also call 1-844-849-8463 for assistance. Press #2 for Newport News Shipbuilding.