Central Marketing Support Coordinator providing centralized operational support to four Central Marketing VPs (Digital Experience Management, Global Brand Strategy, Global Pricing, and Launch Excellence & Insights). This is an AI-enabled coordination role - not a traditional admin role - focused on using AI tools to improve speed, quality, and consistency of executive support and marketing coordination. Location: Franklin Lakes, NJ (Onsite, 5 days/week). Temp-to-perm possibility after 90 days.
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- Manage calendars, schedule meetings, and prepare agendas for multiple VPs
- Ensure meetings are well-organized with materials delivered on time
- Use approved AI tools (Copilot-style) to draft summaries, communications, and documents
- Develop reusable AI prompts to drive consistency and efficiency
- Identify patterns, risks, and opportunities across VP priorities using AI
- Maintain structured folders, templates, and version control in Teams/SharePoint
- Coordinate cross-functional initiatives and track action items to completion
- Escalate risks when necessary; improve speed and quality of deliverables
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- 8+ years of overall professional experience (per role level)
- 1-3 years specifically in executive assistant, administrative, or marketing coordination roles
- Experience supporting senior leaders in a global, matrixed environment is a plus
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- Practical experience using AI tools (Copilot-style) for productivity and content quality
- Strong executive communication - written and verbal
- Executive calendar/agenda management across multiple senior leaders
- Structured thinking and high attention to detail
- Proficiency in Microsoft 365 (Outlook, Teams, PowerPoint, SharePoint)
- Organizational and prioritization skills; ability to manage multiple requests under pressure
- Nice to have: change management/coordination, project management, training & adoption support