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Administrative Assistant | $26.00-$30.00 hourly | Urgently hiring! 838069

Helpmates

Cerritos, CA

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JOB DETAILS
SALARY
$26–$30 Per Hour
SKILLS
Accounting, Administrative Skills, Billing, Calendar Management, Catering Services, Change Management, Communication Skills, Consulting, Detail Oriented, Documentation, Editing, Establish Priorities, Event Management, Expense Reports, Hardware Virtualization, Leadership, Legal, Mail Processing, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Onboarding, Operational Support, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Process Improvement, Professional Services, Record Keeping, Schedule Development, Team Player, Telephone Skills, Time Management, Travel Planning, Willing to Travel, Writing Skills
LOCATION
Cerritos, CA
POSTED
3 days ago

Administrative Assistant Needed in Cerritos — Urgently hiring in Cerritos!

Job Title: Administrative Assistant
Pay: $26.00-$30.00 hourly
Hours: 8:30am-5:30pm, Monday-Friday
Start Date: ASAP

Looking for a career that offers growth and the chance to make a real impact? Join a dynamic team in Cerritos as an Administrative Assistant and become a vital part of their success story. As an integral support to multiple senior leaders, you'll help keep operations smooth and support the company’s mission every day.

As an Administrative Assistant, you'll provide essential administrative support to six Directors and the Firm Managing Partner. Your role will involve managing schedules, preparing documents, coordinating meetings, and maintaining organized records. You'll also assist with travel arrangements, handling correspondence, and supporting special projects—all while demonstrating professionalism and a proactive attitude.

What You'll Do
As an Administrative Assistant, you will be responsible for

  • Managing complex calendars, scheduling meetings, and resolving conflicts efficiently
  • Preparing, editing, and distributing correspondence, reports, presentations, and other documents
  • Screening and prioritizing incoming calls and emails, ensuring timely follow-up
  • Maintaining organized electronic and physical filing systems for confidential documents
  • Assisting with expense reports, invoices, and administrative recordkeeping
  • Coordinating meetings, including logistics, virtual platforms, and catering arrangements
  • Preparing meeting agendas, presentation materials, and related documentation
  • Attending meetings as needed, recording minutes, and following up on action items
  • Organizing company events, leadership meetings, and client functions
  • Planning and booking domestic and international travel, including itineraries and accommodations
  • Supporting travel arrangements, managing changes, and addressing travel disruptions
  • Serving as a professional liaison between leadership, staff, clients, vendors, and external partners
  • Handling sensitive information with discretion and sound judgment
  • Assisting with special projects, research, and departmental initiatives
  • Monitoring deadlines and following up on pending tasks for leadership
  • Supporting process improvements to enhance administrative efficiency
  • Coordinating onboarding for new team members as needed
What You'll Bring
The ideal candidate for this role will have:
  • 3+ years of administrative support experience, preferably supporting multiple executives or senior leaders
  • Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams)
  • Strong calendar management and scheduling experience
  • Excellent written and verbal communication skills
  • Exceptional organizational, time management, and multitasking abilities
  • Ability to maintain confidentiality and handle sensitive information discreetly
  • Strong attention to detail and problem-solving skills
  • Experience supporting executives in professional services, legal, accounting, consulting, or corporate environments
  • Experience coordinating travel and high-level meetings
  • Associate's or Bachelor's degree preferred
Why Join Us in Cerritos?
  • Opportunity to work with a collaborative and professional team
  • Competitive pay and benefits package
  • Professional growth and development opportunities
  • Enjoy affordable health and prescription coverage with no waiting period
  • Benefits offered by the employer once hired permanently
Location & Schedule:
This position is on-site in Cerritos and offers a standard work schedule of Monday through Friday, 8:30am to 5:30pm.

Ready to Take the Next Step?
If you're ready to start a rewarding career as an Administrative Assistant in Cerritos, apply today or contact our recruiting team to learn more. Don’t wait, we’re hiring now!

About the Company

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Helpmates