Sign upLog in

Administrative Assistant 2: SATEC - Temporary, Part-Time

Pima Community College

Tuscon, Arizona

Apply
JOB DETAILS
SKILLS
Administrative Skills, Calendar Management, Communication Skills, Customer Relationship Management (CRM), Data Analysis, Documentation, Entrepreneurship, File Management, Follow Through, High School Diploma, Logistics, Marketing, Marketing Communications, Marketing Presentation, Networking Events, Office Management, Operational Support, Operations, Order Supplies, Project/Program Coordination, Proofreading, Purchase Orders, Reporting Skills, Support Documentation
LOCATION
Tuscon, Arizona
POSTED
Today
Hours Per Week: Up to 19.5 hours per week

Department: Downtown Campus - Southern Arizona Technology & Entrepreneurship Center (SATEC)

Rate of Pay: $19.58/hour

The SATEC Administrative Assistant 2 performs a variety of office support duties for multiple programs performing a full range of advanced clerical and office support duties in support of the SATEC Manager and the Southern Arizona Technology & Entrepreneurship Center (SATEC). Provides communication, information, and assistance to the SATEC Manager, college, entrepreneurs, and the public. Creates presentations, marketing materials, and communications in multiple formats. Coordinates and schedules department meetings, workshops, networking events, and incubator programming, including event logistics, registration, and outreach. Generates reports, surveys, and basic data analysis, along with requisitions, purchase orders, and invoice monitoring. Updates and manages department files, records, Customer Relationship Management (CRM) data, and program information.

The work schedule for this position may include working evenings and weekends.

About Temporary Employment:

This position has 1 vacant position and will establish a qualified applicant pool for part-time temporary positions. Applications will remain active for 6 months to a year and selected candidates may be contacted as positions become available or when immediate staffing needs arise. Placement in the pool does not guarantee employment. The applicant pool will be refreshed annually.

Temporary applicants may be hired for specific assignments or placed in an applicant pool for future opportunities, depending on enrollment levels and business needs. If selected from this pool of applicants, candidates contacted will receive details regarding the specific assignment and will have the opportunity to confirm interest and availability.

We are seeking dedicated part-time temporary employees to join our qualified applicant pool. Selected candidates will be considered for placement as positions become available or when immediate staffing needs arise.

Part-time temporary roles offer flexible scheduling and the opportunity to support a diverse population of students in achieving their educational goals.
  • Provides advanced office support to the SATEC Manager and student interns by monitoring phones and emails; responding to or routing inquiries; preparing and proofreading reports, communications, presentations, and meeting materials; and supporting scheduling, taking notes, and providing documentation
  • Serves as a welcoming first point of contact for SATEC inquiries from students, entrepreneurs, faculty, staff, and the public; responds to questions and maintains clear communication with the SATEC Manager as needed
  • Maintains ongoing communication and collaboration with the SATEC Manager to support daily operations, coordinates priorities, and helps ensure smooth delivery of SATEC programs and events
  • Gathers, organizes, and maintains SATEC program information, CRM data, forms, records, and outreach materials to support communication, engagement tracking, and reporting needs
  • Supports scheduling and coordination of SATEC programming and events, including workshops, networking events, open houses, and community engagement activities
  • Works closely with the SATEC Manager on coordination of projects and events involving internal departments and external partners, supporting follow-through, communication, and shared timelines
  • Supports marketing and outreach efforts by helping connect the SATEC Manager with students, entrepreneurs, faculty, staff, and community partners through consistent and supportive communication
  • Maintains and organizes SATEC files, CRM records, shared drives, and program documentation to support accessibility and smooth information flow
  • Updates confidential files and records for students and staff
  • Orders and maintains office supplies, marketing materials, and event resources to support day-to-day SATEC operations
  • Performs all other duties and responsibilities as assigned or directed by the SATEC Manager
  • High school diploma or GED
  • One (1) to Three (3) years of related experience providing general office support

OR
  • An equivalent combination of certification, education and experience sufficient to successfully perform the essential duties of the job such as those listed above

Preferred:
  • Associates Degree/Vocational or technical training in office management

Special Directions for Applying:
  • Please upload a portfolio showcasing flyers, social med

About the Company

P

Pima Community College