Administrative Assistant 2: Louis Carlos Bernal Gallery - Temporary, Part-Time

Provides students and general public with art and scheduling information related to College galleries and answers routine questions about the Art program in welcoming and enthusiastic manner. Communicates information related to art media, art history, and art collection management to members of the public, and applies this knowledge to other related duties.

Hours Per Week: Up to 19.5 hours per week

Department: West Campus - Louis Carlos Bernal Gallery

Rate of Pay: $19.58/hour

Anticipated start date for this position is in August 2026

The Administrative Assistant 2 performs administrative, customer support services, and tasks for the Louis Carlos Bernal Gallery. Intermediate knowledge of art gallery processes and procedures. Performs various duties related to the support of the Louis Carlos Bernal Gallery.

The work schedule for this position may include working evenings and weekends.

About Temporary Employment:

This position has 1 vacant position and will establish a qualified applicant pool for part-time temporary positions. Applications will remain active for 6 months to a year and selected candidates may be contacted as positions become available or when immediate staffing needs arise. Placement in the pool does not guarantee employment. The applicant pool will be refreshed annually.

Temporary applicants may be hired for specific assignments or placed in an applicant pool for future opportunities, depending on enrollment levels and business needs. If selected from this pool of applicants, candidates contacted will receive details regarding the specific assignment and will have the opportunity to confirm interest and availability.

We are seeking dedicated part-time temporary employees to join our qualified applicant pool. Selected candidates will be considered for placement as positions become available or when immediate staffing needs arise.

Part-time temporary roles offer flexible scheduling and the opportunity to support a diverse population of students in achieving their educational goals.

• Provides students and general public with art and scheduling information related to College galleries and answers routine questions about the Art program in welcoming and enthusiastic manner
• Communicates information related to art media, art history, and art collection management to members of the public, and applies this knowledge to other related duties.
• Under guidance of Gallery Director, oversees the preparation and maintenance of various equipment, instructional media, and other materials used for presentations and demonstrations
• Oversees inventory of supplies, equipment, and other materials needed for the daily operations of the gallery; maintains a clean and sanitary workplace in accordance with standard laboratory procedures; cleans equipment; performs preventive maintenance or minor repairs on gallery equipment; assembles and tests new equipment; performs technical troubleshooting of gallery equipment and exercises
• Plans, designs, coordinates, and recommends facility changes and equipment needs to include: assessing need to repair or replace equipment, researching new products and technology, communicating with outside vendors, making recommendations for purchases, and ordering products
• Helps monitor budget lines
• Under guidance of the Gallery Director, updates and maintains the gallery mailing list
• Proposes, develops, and implements new gallery procedures in conjunction with the Gallery Director. Researches new technology for the gallery, recommends best products; plans for the implementation of new products with the Gallery Director
• Create fliers and/or social media posts as needed
• Performs other duties as assigned by the supervisor

• High school diploma or GED
• One (1) to Three (3) years of related experience providing general office support

OR

• An equivalent combination of certification, education and experience sufficient to successfully perform the essential duties of the job such as those listed above

Preferred:

• Associates Degree/Vocational or technical training in office management
• Degree in related field
• Gallery experience
• Ability to troubleshoot gallery and office equipment
• Organizational skills
• Ability to design fliers, graphics (as needed)
• Ability to update social media (as needed)

• Knowledge of gallery procedures and practices
• Knowledge and application of safety procedures and organizational and time management skills as related to gallery spaces
• Knowledge of proper handling, installing, packing and storage of various art forms
• Ability to prioritize work and multi-tasking
• Ability to utilize applicable computer equipment and software programs in communications, generating reports and organizing data
• Ability to manage multiple concurrent assignments and deadlines
• Skills in record keeping and inventory maintenance methods