Administrative Assistant 2

General Support: Performs normal office functions such as setting up and maintaining files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail. The nature of the work is focused on providing services which help ensure a safe, healthy, effective or efficient work environment or providing personal amenities to employees.

Job Title: Administrative Assistant 2
Location: Beaverton, OR (hybrid)
Duration: 6 Months

Job Description:
The nature of the work is focused on providing services which help ensure a safe, healthy, effective or efficient work environment or providing personal amenities to employees.

General Support:

• Performs normal office functions such as setting up and maintaining files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail.
• Reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures. Gathers, compiles and reports on information relevant to supervisor's assignment.
• Prepares expense reports and purchase orders and maintains office supplies; updates organizational charts; coordinates department or equipment moves

Reception:

• Responds tactfully and promptly to inquiries and problems within Product of established authority.
• Handles confidential information. May serve as the central contact for general department information.

Logistics:

• Coordinates a full range of meeting, event, and travel arrangements; manages calendars.
• Works with internal/external contacts Logistics: Coordinates a full range of meeting, event, and travel arrangements; manages calendars.
• Works with internal/external contacts for venue requirements and selection, room set-up, catering, and materials delivery. Utilizes Client's on-line reservation system to ensure that Client travel policy is followed in order to provide cost-effective and convenient travel arrangements.
• Works with travel agents, airlines, and others regarding planning and customer service issues.

Presentations:

• Utilizes computer skills to create high quality graphic and text presentations often under tight timeframes.
• Interprets needs, determines and produces effective presentation layout, and organizes final documents. Reports. Prepares special reports requiring the selection of relevant information from a variety of sources.

Qualifications:

• 2-3 years experience minimum required in ad admin role

Top must-have skills include the following:

• Time management skills
• Ability to juggle priorities
• Organizational skills and excellent communication
• General Outlook knowledge
• MS Suite

Desired soft skills:

• Dynamic
• Can hit the ground running
• Positive attitude
• Skills that would make a candidate stand out:
• Prior Nike experience (or experience with a large matrix corporation)
• Concur experience
• ETW will support three Senior Directors, two in Running and one who supports Olympics and Paralympics design, with calendar management, managing meeting rooms/reservations, ordering suppliers, expense reports, and more.

Feel free to forward my email to your friends/colleagues who might be available. We do offer a referral bonus! Thank you for your time and consideration.