| Location | NJ |
Hillsborough
Township
School
District
JOB
DESCRIPTION
Title:
SECRETARY
-
ELEMENTARY,
MIDDLE
AND
HIGH
SCHOOLS
Qualifications
High
school
diploma.
Experience
with
all
computer
applications.
Primary
Function:
To
carry
out
all
secretarial
and
clerical
duties
necessary
for
the
smooth
and
efficient
operation
of
the
school
office
Report
Level:
Building
Principal
Major
Duties
and
Responsibilities:
An
employee
in
this
class
is
employed
to
provide
secretarial
and
clerical
assistance
to
the
principal
and
his
staff.
The
work
of
the
employee
involves
the
assumption
of
responsibility
in
the
maintenance
of
agreed
upon
records,
and
the
preparation
of
required
reports.
Although
skilled
typing
is
necessary
to
the
performance
of
duties,
the
taking
and
transcribing
of
dictation
normally
is
minimal
and
the
requirement
of
this
skill
is
at
the
option
of
the
principal.
Emphasis
of
the
work
is
upon
relieving
the
principal
of
routine
clerical
tasks
and
upon
maintaining
effective
public
relations
with
parents,
teachers,
children
and
school
visitors.
Supervision
is
received
from
the
principal
of
the
school.
Major
Duties
and
Responsibilities:
1.
Receives
and
routes
incoming
calls
and
correspondence.
2.
Maintain
official
records
and
accurately
complete
reports
from
such
records.
3.
Maintains
a
well
organized
up-to-date
filing
system.
4.
Operates
all
business
machines
necessary
to
complete
reports
and
clerical
work
required
in
the
operation
of
the
office.
5.
Communicate
with
the
public,
co-workers,
and
administration
tactfully,
professionally
and
courteously.
6.
Complete
routine
office
duties,
including
the
processing
and
routing
of
forms
and
the
updating
and
maintaining
of
files.
7.
Facilitate
materials
acquisitions
and
distribution
while
maintaining
budget
records.
8.
Schedule
and
confirm
appointments,
prepare
agendas
and
handles
follow-up
activities
as
necessary.
9.
Prepare,
transcribe,
compose,
and
copy
correspondence
at
the
discretion
of
the
supervisor.
10.
Arrange
details
of
professional
conferences,
meetings
and
workshops.
11.
Completes
tasks
in
line
with
supervisor(s)'
priorities.
12.
Maintains
smooth,
accurate
and
efficient
workflow.
13.
Works
cooperatively.
14.
Uses
time
effectively
(own
as
well
as
others).
15.
Develops
alternative
solutions
to
problems.
16.
Maintains
office
information
in
a
confidential
manner
as
required
and
appropriate.
17.
Uses
computer
to
prepare
documents
accurately,
efficiently,
and
in
a
timely
manner.
18.
Arrives
punctually
to
work.
19.
Performs
other
tasks
related
to
the
efficient
operation
of
the
curriculum
office,
as
assigned
by
K-12
district
supervisor(s)
and/or
Assistant
Superintendent
for
Curriculum
and
Instruction.
Terms
of
Employment:
10
or
12
month
position,
HEA
bargaining
unit
Evaluation:
Performance
of
this
job
will
be
evaluated
annually
in
accordance
with
the
provisions
of
the
board's
policy
on
evaluation
of
non-certified
personnel
APPROVED
BY
CSA:
10
February
2004
30
September
2008